Sherburne County Board of Commissioners
November 21, 2023 - County Board Meeting Minutes
Call to Order
Moment of Silence and Pledge of Allegiance
Approval of Regular Meeting Proposed Agenda
Hulse/Danielowski were unanimous to approve the agenda as presented.
Consent Agenda
Gray/Felber were unanimous to approve the Consent Agenda as amended with the tabling of item 2.6.
Approved County Board Meeting Minutes: November 7, 2023. Administration
Approved County Board Workshop Meeting Minutes: November 7, 2023. Administration
American Rescue Plan Act (ARPA) Community Resource & Investment Grant Program Extensions.
Administration
Dan Weber, Assistant County Administrator
Approved the extension of four ARPA Community Resource & Investment Grant Programs through December 31, 2024, for the following applicants.
• The Wave
• Promise Neighborhood
• Elk River School District
• Big Lake School District
Three Year Extension of the Countywide Budgeting Software (OpenGov) Agreement. Administration
Dan Weber, Assistant County Administrator
Approved a three year extension to the existing OpenGov Budgeting, Planning, and Performance Management Software package agreement. With the extension, the new term end date will be January 1, 2027 with
cost of $156,049.00 over the next three years.
Commissioner & Manual Warrants from October 31, November 3, and November 10, 2023.
Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved Commissioner & Manual Warrants from October 31, November 3, and November 10, 2023,
as follows:
October 31 2023, Manual Warrants $3,945.00
October 31 2023, Manual Warrants BMO Harris Pcard Sept 2023 $48,895.68
November 3 2023, Commissioner Warrants $2,023,733.16
November 3 2023, Manual Warrants $14,790,217.74
November 10 2023, Commissioner Warrants $1,700,359.80
November 10 2023, Manual Warrants $15,085.50
Auditor-Treasurer to Purchase Letter/Ballot Envelope Opener with a Date Stamp. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved to table the Auditor-Treasurer to purchase an envelope/letter/date stamping opener.
Call for Bids for 2024 Publications. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved and authorized the Auditor-Treasurer to publish in the official county newspaper on December 2nd, 9th, and 16th a Call for Bids for the awarding of 2024 publication contract(s).
November 10, 2023, HHS IFS Admin Warrants. Health & Human Services
Amanda Larson, HHS Director
Approved the November 10, 2023 HHS IFS Adm Warrants, as follows.
November 10, 2023 IFS Admin Warrants $245,840.18
Second Amendment to the County’s Agreement with HEI for Professional and Technical Services.
Planning & Zoning
Dave Lucas, Solid Waste Administrator
Approved the Second Amendment to the Sherburne County - HEI Agreement for Professional and Technical Services, extending the term for one year, through December 31, 2024. (On file.)
Agreement with Natural Resource Services for the Oak Savanna Restoration Project. Public Works
Gina Hugo, Park Coordinator
Approved a Professional Services Agreement with Natural Resource Services for the Oak Savanna Restoration Project. Agreement shall commence on November 7, 2023 and shall terminate on the date that all obligations have been fulfilled and all deliverables have been approved by the County. The total compensation payable to the Contractor for Services and expenses under this agreement shall not exceed $59,538.50.
Final Payment for the 2023 County Road 63 Reconstruction Project (CP 71-663-017). Public Works
Andrew Witter, Public Works Department Head
Approved and authorized final contract payment with Kraemer Trucking & Excavating Inc for Project CP 71-663-017 for the 2023 County Road 63 Reconstruction in the amount of $91,790.01.
Lowest Responsive Bidder for the CSAH 4 Bridge Replacement Project (SAP 71-604-036). Public Works
Andrew Witter, Public Works Department Head
Approved the lowest responsive bidder, Redstone Construction LLC with a bid of $1,533,265.75, for the 2024 CSAH 4 Bridge Replacement over the St Francis River Project No. SAP 71-604-036).
Resolution No. 112123-AD-3113 in Support of Clear Lake Township Applying for the Local Road Improvement Program (LRIP) Grant. Public Works
David Roedel, Assistant Public Works Director
Approved Resolution No. 112123-AD-3113 in support of Clear Lake Township applying for the Local Road Improvement Program (LRIP) Grant, with Sherburne County serving as sponsor for the Township improvement project on 90th Avenue SE.
Addition of a Training Deputy Position to the Sheriff’s Office Staffing Complement. Sheriff
Joel Brott, County Sheriff
Approved the addition of a Training Deputy position to the Sheriff’s Office staffing complement.
Addition of Two Jail Corporal Positions to the Sheriff’s Office. Sheriff
Joel Brott, County Sheriff
Approved the addition of Two FTE Jail Corporal Positions to the Sheriff’s Office.
Addition of Two Patrol Deputy Positions to the Sheriff’s Office Staffing Complement. Sheriff
Joel Brott, County Sheriff
Approved the addition of 2 Patrol Deputy positions to the Sheriff’s Office staffing complement.
Open Forum
Kari Watkins of Haven Township spoke.
Announcements
County Administrator Bruce Messelt reminded the Board of the following upcoming events and items:
- November 30 is the TNT Meeting at 6:00 pm in the Board Room
- December 4th - 6th is the AMC Annual Conference 12/4-6 AMC Annual Conference in Minneapolis.
- December 8th is the Holiday Luncheon with servings at 11:30am and 12:30 pm
- Submit any changes to NACo Legislative Conference to Administration
- Sherburne County received the Blazing Stars Award for Grams Park.
Chair Fobbe announced that there is an upcoming NACo Board Meeting and gathering in St. Paul and all commissioners are welcome to attend. This will run from November 30th – December 2nd.
Commissioner Danielowski shared that Sherburne County has been asked to participate in Housing Panel at the upcoming AMC Conference in Grand Ballroom, Marc Schneider will be speaking 5pm.
Regular Agenda
Annual Update from Central Minnesota Jobs and Training Services (CMJTS). Administration
Barb Chaffee, CMJTS CEO
Received an annual update from Central Minnesota Jobs and Training Services, Inc. (CMJTS) staff on recent activities, programs and projects.
Auditor-Treasurer’s Monthly Report for October 2023.
Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Felber/Danielowski were unanimous to approve and accept the October 2023 Financial Report from the Auditor-Treasurer. (On file.)
American Rescue Plan Act (ARPA) Update and Recommended Approvals and Expenditures.
Administration
Dan Weber, Assistant County Administrator
Approved ARPA related project expenditures as follows:
Felber/Danielowski were unanimous to approve expenses less than $50,000 totaling $22,473.60.
• $13,800 for SLFRF ARPA Audit Costs
• $8,673.60 - ARPA Administration Personnel Costs
Felber/Gray were unanimous to approve Broadband Commitment Letter. (On file.)
The Board and staff discussed submitting DEED Border to Border Commitment Letter (Midco) and Assistant County Administrator Dan Weber recapped the following.
• Midco recently completed the Orrock ARPA project. The completed project came in $35k under budget.
• Midco is requesting the County re-allocate the $35k in project savings to a new project in Big Lake Township that would serve 240 addresses in Big Lake Township.
• Midco is applying for a DEED Border to Border grant and has requested the County be a financial partner in the project application.
• At this time, they are seeking a commitment letter stating if the grant were awarded, the County would agree to contribute the $35k savings from the Orrock project.
• They are not seeking additional funds, simply to re-allocate funds that were already approved.
Commissioner Correspondence, Committee Reports, Upcoming Meetings, Future Agenda Items
Commissioner Hulse: Sherburne County Housing Summit, County Tax Abatement Policy Review, EDA, Monthly meeting with Emmer, Constituent Event,
Commissioner Danielowski: Law Library Meeting, Strategic Planning Pillar 4 meeting, CMRP By-Laws Team meeting, Sherburne County Housing Summit, NACo Economic & Workforce Development Zoom meeting, Open House for PEL Study, Big Lake Township, Veteran’s Day event, Transportation Alliance Annual Meeting, APO Board Meeting, Serve Big Meeting at Big Lake Schools, Veterans Day program at High School, EDA, County Family Resource Center meeting, Tax Abatement Sub-Committee meeting, Zoom meeting for Understanding Cannabis in the 21st Century
Commissioner Felber: Metropolitan Emergency Services Board, Sherburne County Housing Summit, Council on Foreign Relation Webinars, Sherburne County Extension Committee, Becker Township Meeting, Meeting with Emmer,
Commissioner Gray: Housing Summit, MICA Board meeting, Transportation Alliance Meeting, Elk River Chamber Award Luncheon, Two Inlets Tour and meeting, Soil & Water Conservation Meeting, GSDC Luncheon, County Extension Committee Meeting, Haven Township Board Meeting,
Commissioner Fobbe: Zimmerman Business Council, MICA, SCHAC, Commissioner of Transportation meeting, Anoka/Ramsey College Senate Bonding Committee meeting, Elk River Chamber Award Luncheon, Two Inlets Tour and Meeting, AMC Futures, Tri-Cap
Recess Regular Meeting, Break
Reconvene, Open Community Health Board Meeting
Adjourn Community Health Board Meeting, Reconvene
Open Workshop
Close Workshop, Adjourn Regular Meeting
Manual Warrants
10/31/23 3,945.00 Agency Collections
3,945.00Total
Manual Warrants BMO Harris Pcard
10/31/23 36,926.47 General Revenue Fund
3,904.03Public Works Fund
23.17Human Service Fund
109.54Solid Waste Fund
1,215.85Jail Commissary Fund
6,716.62Justice Center Enterprise Fund
48,895.68Total
Commissioner Warrants
11/3/23 398,811.82 General Revenue Fund
234,609.31Public Works Fund
99.00Human Service Fund
31,627.00County Ditch Fund
768.00Law Library Fund
48,978.54Solid Waste Fund
14,214.41Jail Commissary Fund
18,850.64Justice Center Enterprise Fund
106.00Agency Collections
29,668.00Taxes & Penalties Fund
1,238,849.44School Districts Collections
7,151.00Payroll Fiduciary Fund
2,023,733.16Total
Manual Warrants
11/3/23 7,993.50 Agency Collections
1,411,299.79Taxes & Penalties Fund
13,370,924.45School Districts Collections
14,790,217.74Total
Manual Warrants
11/10/23 2,160.00 General Revenue Fund
12,925.50Agency Collections
15,085.50Total
Commissioner Warrants
11/10/23 238,328.95 General Revenue Fund
1,230,665.00Public Works Fund
8,470.46Human Service Fund
768.00Law Library Fund
53,923.39Solid Waste Fund
14,856.72Jail Commissary Fund
71,867.27Justice Center Enterprise Fund
1,388.31Agency Collections
80,091.70Taxes & Penalties Fund
1,700,359.80Total
Warrants
11/10/23 242,106.92 Human Service Fund
1,591.00Agency Collections
2,142.26Children’s Mental Health
Collaborative
245,840.18Total
Warrants
11/10/23 729.48 Anderson/Melissa
2,646.54Becker Public Schools ISD #726
432.96Berndt/Brittney
638.63Byrnes/Anna J
608.54Carlson/Barbara
2,008.28Central MN Mental Health Center
317.02Dahlquist/Sara
490.01Graves-Petron/Trisha
2,030.00Great River Printing Services Inc
320.00Hennepin Co Sheriff’s Office
8,773.12Hennepin County
718.62Heying/Kristy M
347.70Influencer Hotspot
809.69Landherr/Christine D
584.50Lexis Nexis
300.00Lighthouse Child & Family Services
507.62Lira/Kaylie
6,570.67Lutheran Social Service
Of Minnesota
5,272.00Minnesota Social Service
Association
2,731.05Mn Dept Of Human Services - SWIFT
1,908.92Mn Dept Of Human Services-SWIFT
436.25Nellis/Michelle
3,935.40Office Of MNIT Services
420.91Olinyk/Ashley M
548.26Real Time Translations, Inc
883.12Reinking/Jordan
302.70Relander/Samantha
591.31Rinker/Leah
450.00Seven County Process Servers, LLC
190,701.63Sherburne County Auditor Treasurer
1,005.61Smith/Alexandra
432.96Snicker/Michael
392.92Stevens/Melissa
643.60Stoy/Suzanne
602.58Stueven/Irina
387.20The Bridge World Language Ctr Inc
386.22Thomes/Mary
454.64Washburn, Rebecca
4,519.5235 Payments less than 300
245,840.18Total
Lisa A. Fobbe, Board Chairperson
Bruce Messelt, County Administrator
(Published in the Patriot: 12/16/23.)
