Sherburne County Board of Commissioners
December 15, 2020 - County Board Meeting Minutes
Call to Order
The Sherburne County Board of Commissioners convened in regular session on December 15, 2020, at the Sherburne County Government Center in the City of Elk River, MN. Call to order by the Chair was at 9:00am.
Moment of Silence and Pledge of Allegiance
Approval of Regular Meeting Proposed Agenda
Dolan/Danielowski unanimous to approve the Regular Meeting Agenda as presented. Table Consent Agenda Item 16 and Consent Agenda Item 21 and adding COVID-19 Update to the Regular Agenda Regular 5.
Consent Agenda
Danielowski/Burandt unanimous to approve the Consent Agenda as presented.
Approved County Board Meeting minutes: December 1, 2020
Approved County Board Workshop Meeting Minutes: December 1, 2020
Approved Special County Board Meeting Minutes: November 24, 2020
Approved Truth in Taxation Meeting Minutes: December 3, 2020
Acceptance of Grant from the Initiative Foundation. Administration
Dan Weber, Assistant County Administrator
Approved the receipt of a $4,000 grant from the Initiative Foundation, to be utilized to contract with a consultant to assist Sherburne County in submitting a grant application to MNDOT for a "Clean Transportation Pilot Program".
Approval of 2021 Non-Levy Funded Budgets. Administration
Bruce Messelt, County Administrator, Dan Weber, Assistant County Administrator
Approved 2021 Non-Levy Funded Budgets. (On file.)
Approval of Resolution #121520-AD-2000 Establishing 2021 County Elected Official Salaries. Administration
Bruce Messelt, County Administrator
Approved Resolution #121520-AD-2000 to defer County Elected Official Salaries for 2021 until a February or March County Board meeting.
Compensation/Per Diem Rate for Volunteer/Citizen Committees for 2021. Administration
Bruce Messelt, County Administrator
Approved the 2021 per diem rate of $50.00/ meeting, plus mileage, for members of voluntary/citizen committees appointed by the Board or for other volunteers who serve in an official capacity under the Board's jurisdiction and for whom per diem is declared appropriate.
Financial Policy Manual (No 2020 Updates). Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved the Financial Policy Manual. There were no updates recommended for 2020.
Commissioner & Manual Warrants. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved Commissioner and Manual Warrants as follows:
November 27, 2020 Commissioner Warrants $1,953,963.34
November 27, 2020 Commissioner Warrants Economic Cares Grant $191,458.26
November 27, 2020 Commissioner Warrants Economic Cares Grant II $276,752.79
November 27, 2020 Manual Warrants $4,376.25
November 30, 2020 Commissioner Warrants BMO Harris Pcard -Economic Cares Fund Nov 2020 $506.85
November 30, 202 Commissioner Warrants Economic Cares Grant $1,179,957.11
December 1, 2020 Commissioner Warrant Settlement Final Payout P2 $9,326,195.95
December 4, 2020 Commissioner Warrant $1,683,740.46
December 4, 2020 Manual Warrant $10,105,122.60
Approval of 3.2% Malt Liquor License and Consumption and Display (Set-up) Permit for Del-Tone Inc. and New Owner Scott Arvig. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved 3.2% Malt Liquor License application for the period of January 1, 2021 thru December 31,2021 and approved a Consumption and Display Permit for the period of January 1, 2021- March 31, 2021. (On file.)
Resolution #121520-AD-1999 to Commit Fund Balance in Accordance with GASB Statement #54. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved Resolution #121520-AD-1999 to commit Fund Balance, so as to be in compliance with GASB Statement #54. (On file.)
Receive Monthly Auditor-Treasurer Report for November 2020. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Accepted the Monthly Auditor-Treasurer Report for November 2020.
Community Corrections Advisory Board Appointments. Community Corrections
Hancuch, Director of Community Corrections
Approved appointing the following individuals to serve two-year terms on the Community Corrections Advisory Board:
Term start date of January 1, 2021 with an end date of December 31, 2022.
- Citizen: Kenneth Asangwe and Mary Jo Cobb- County Commissioner: Felix Schmiesing
- Corrections: Deb Anderson and J. Hancuch
- Education: Angie Charboneau-Folch
- Judiciary: Judge Yunker- Law Enforcement: Joel Brott and Steve Doran (alternate)
- Prosecution: Dawn Nyhus and Kathy Heaney (alternate)
- Public Defense: Lisa Hallberg
- Social Services: Amanda Larson and Jodi Herung-Dick (alternate)
- Rivers of Hope: Teresa McNamee
Approval of Community Corrections Interim Comprehensive Plan. Community Corrections
Approved Community Corrections' 2021 Interim Comprehensive Plan. (On file.)
Renewal of Service Contract with Doug Bosaker for Driving with Care. Community Corrections
Approve renewal of a service contract with Doug Bosaker to facilitate Driving with Care (DWC) in 2021. The cost of this Agreement shall not exceed $8,640.00.
Renewal of Service Contract with Nate Parker for Driving with Care and Decision Points. Community Corrections
Approved renewal of a service contract with Nate Parker to facilitate Driving with Care (DWC) and cognitive restructuring program (Decision Points). Contract term date of January 1, 2021 through December 31, 2021. The cost of this contract shall not exceed $13, 440.00.
12-03-20 HHS OBOB Warrants. Health & Human Services
Approved HHS OBO Warrants as follows:
December 3, 2020 HHS OBO Warrants $6,284.80
Memorandum of Understanding with the Highway Association Regarding Temporary Employee Snowplowing Services. Human Resources
Tammy Bigelow, Andrew Witter, Public Works Department Head
Approved a Memorandum of Understanding with the Highway Association regarding Temporary Employee Snowplowing Services. The duration of this agreement is December 15, 2020 through May 1, 2021. Temporary employees will be paid $23.00/hour.
Solid Waste License Renewal - Tri-County Pallet & Crate (SWF-13). Planning & Zoning
Dave Lucas, Solid Waste Administrator
Approved the issuance of a renewed Solid Waste License to Tri-County Pallet & Crate for the operation of a Processing Facility located at 3031 37th Avenue SE, St. Cloud, Minnesota 56304, with a term of January 1, 2021 through December 31, 2025.
Solid Waste License Renewal - Product Recovery, Inc. (SWF - 9). Planning & Zoning
Dave Lucas, Solid Waste Administrator
Approved the issuance of a renewed Solid Waste License to Product Recovery, Inc. for the operation of a Processing Facility located at 11680 US Highway 10 SE, Becker MN 55308, with a term of January 1, 2021 through December 31, 2025.
Resolution #121520-AD-2001 in Support of Sponsoring the CSAH 4 Pedestrian and Bicycle Trail. Public Works
Gina Hugo, Park Coordinator
Approved Resolution #121520-AD-2001 in support of sponsoring the CSAH 4 Pedestrian and Bicycle Trail. (On file.)
Resolution #121520-AD-2002 Agreeing to Maintain a Pedestrian and Bicycle Trail Along CSAH 4. Public Works
Gina Hugo, Park Coordinator
Approved Resolution #121520-AD-2002 agreeing to maintain a pedestrian and bicycle trail along CSAH 4. (On file.)
Permanent Easements to Certain Landowners Requiring Access Across County-Owned Land. Public Works
Andrew Witter, Public Works Department Head
Approved the sale and execution of a permanent easement to the identified four landowners who require access across county-owned land. Approved Resolution 121520-AD-2009 and authorized the chair to sign the easements in the motion; the sale of an ingress/egress/utility easement for residential purposes only, to Karen Gall and Scott Gall pursuant to the terms of the ingress/egress/utility easement set forth in Exhibit A. (On file.)
Resolution #121520-AD-2003 to Facilitate Sherburne County as the Sponsoring Agency for the City of Becker with a CR 53 Trail Application. Public Works
Andrew Witter, Public Works Department Head
Approved Resolution #121520-AD-2003 facilitating Sherburne County as the sponsoring agency for the City of Becker with a CR 53 Trail Application. If the grant is approved, funding accounts will be created, and amounts budgeted in the year the project is constructed. (On file.)
Resolution #121520-AD-2004 in Support of Sponsoring the Surface Transportation Block Grant Program (STBGP) for CSAH 4 Road Improvements in the City of Zimmerman. Public Works
Andrew Witter, Public Works Department Head
Approved Resolution #121520-AD-2004 in support of sponsoring the Surface Transportation Block Grant Program (STBGP) for CSAH 4 road improvements in the City of Zimmerman. The total estimated project cost is $3,220,000. The county is eligible to receive $2,576,000 in grant funding to complete this project. Local cost share of $644,000. (On file.)
Resolution #121520-AD-2005 in Support of Sponsoring the Surface Transportation Block Grant Program (STBGP) for CR 43 Road Improvements in the City of Big Lake. Public Works
Andrew Witter, Public Works Department Head
Approved Resolution #121520-AD-2005 in support of the Surface Transportation Block Grant Program (STBGP), sponsoring CR 43 Road Improvements in the City of Big Lake. The total estimated project cost is $2,100,000. The county is eligible to receive $1,680,000 in grant funding to complete this project. Local cost share is $420,000. (On file.)
Resolution #121520-AD-2006 Supporting the State Transportation Block Grant Program (STBGP) in the St. Cloud APO for Reconstruction of CR 65 and TH 10 in Haven Township. Public Works
Andrew Witter, Public Works Department Head
Approved Resolution #121520-AD-2006 supporting the State Transportation Block Grant Program in the St. Cloud APO for reconstruction of CR 65 and TH 10 in Haven Township. Current project construction estimate is $2 million. The request will be around $1.6 million with local match of approximately $400,000. (On file.)
Extinguishment of a Portion of Old County Road 23 Alignment for Non Use (fna MN Truck Hwy 218). Public Works
Andrew Witter, Public Works Department Head
Approved Resolution 121520-AD-2020 to extinguish a portion of the old alignment for County Road 23 (formerly known as MN Trunk Hwy 218) for nonuse. (On file.)
Donation to the Sheriff's Office. Sheriff
Joel Brott, Sherburne County Sheriff
Accepted a $100.00 donation to the Sheriff's Office from William and Cheryl Jacobson (Clear Lake).
4th Extension of Supplementing Worker's Compensation for a Sheriff's Office Employee, Due to Injury on Duty. Sheriff
Joel Brott, Sherburne County Sheriff
Approved a fourth extension to supplement Worker's Compensation payments through January 29, 2021, for a Sheriff’s Office employee injured on duty, as recommended by the County Sheriff. Expenses totaling $2,161.00.
Extension of the 2018 Urban Area Security Initiative Grant Agreement. Sheriff
Joel Brott, Sherburne County Sheriff
Approved an extension of the 2018 Urban Area Security Initiative Grant Agreement through June 30, 2021 with an effective date of January 1, 2019. Grantee contract agreement amount of $50,000.00.
Updated Business Partnership Agreement Relating to the Criminal Justice Data Network (CJDN). Sheriff
Joel Brott, Sherburne County Sheriff
Approved an updated Business Partnership Agreement between the Sheriff's Office, the County Attorney's Office, and Community Corrections for the purpose of supplying support and security for the infrastructure necessary to access information for criminal histories through the Criminal Justice Data Network (CJDN). (On file.)
Resolution #121520-AD-2007 Requesting MNDOT Conduct a Speed Zone Study - CSAH 6 in the City of Clear Lake. Public Works
Andrew Witter, Public Works Department Head
Approved Resolution #121520-AD-2007 requesting MNDOT conduct an engineering and traffic investigation (aka Speed Zone Study) on that portion of CSAH No. 6 located within the City of Clear Lake. There is zero cost for the study and the MnDOT will complete the study when able to. (On file.)
Resolution #121520-AD-2008 Requesting MNDOT Conduct a Speed Zone Study - CSAH 6 in Palmer Township. Public Works
Andrew Witter, Public Works Department Head
Approved Resolution #121520-AD-2008 requesting MNDOT conduct an engineering and traffic investigation (aka Speed Zone Study) on a portion of CSAH No. 6 located within Palmer Township (from 42nd Street to 47 1/2 street). There is zero cost for the study and the MnDOT will complete the study when able to.
Announcements
County Administrator Bruce Messelt reminded the Board of the Campaign Finance and Disclosure form needs to be completed and submitted by public officials and passed the document around to the group. Messelt recognized County Attorney Kathleen Heaney for being awarded the Johnson Distinguished Service Award from the Minnesota County Attorney's Association (MCAA). County Commissioner and Board Chair Felix Schmiesing was presented with a plaque for his service as the 2020 Board Chair by Messelt. Words of gratitude, thanks and appreciation were shared towards Heaney and Schmiesing.
Open Forum
No one was present.
Recess Regular Meeting, Open Regional Rail Authority Meeting
Adjourn Regional Rail Authority Meeting, Reconvene Regular Agenda
July - December 2020 Employee Anniversary Recognition. Administration
Department Heads
Recognized and acknowledged longevity to County employees for their dedication and hard work to Sherburne County. A complete list on file in the County Administration Office. A special gathering will be scheduled for June or July in their honor.
2021 5-Year Capital Improvement Plan. Administration
Dan Weber, Assistant County Administrator
Danielowski/Dolan unanimous to approve the 2021 5-Year Capital Improvement Plan. (On file.)
Resolution #121520-AD-1993 Establishing 2021 Salaries for County Commissioners. Administration
Dan Weber, Assistant County Administrator
Dolan/Burandt unanimous to approve Resolution #121520-AD-1993 establishing the 2021 salaries for Sherburne County Commissioners. The salary was set at $53,720. (On file.)
Adoption of the 2021 Annual Budget and Associated Annual Levies. Administration
Bruce Messelt, County Administrator, Dan Weber, Assistant County Administrator
Dolan/Burandt unanimous to approve Resolution 121520-AD-1990 for the 2021 Budget. (On file.) Budget total equaling $103,067,388.00.
Fobbe/Danielowski unanimous to approve Resolution 121520-AD-1991 for the 2021 Property Tax Levy. (On file.) Levy total equaling $52,347,126.00.
Fobbe/Burandt unanimous to approve Resolution 121520-AD-1992 for the 2021 Regional Rail Levy. (On file.) Levy total equaling $0.
Commissioner Correspondence, Committee Reports, Upcoming Meetings, Future Agenda Items
Commissioner Danielowski - Options Executive Board meeting, CMRP, Truth In Taxation, AMC Annual Meeting, Central MN Gang Task Force, Outgoing electives of Big Lake, MCIT, City officials with Big Lake on Economic Development
Commissioner Fobbe - Tri-Cap Executive Meeting, AMC Future Leadership, Truth In Tax, Tri-County Solid Waste, AMC Annual Meeting, Princeton Airport Meeting, Central Minnesota Jobs & Training meeting, ISD 728 Community Partners Meeting
Commissioner Burandt - Truth In Taxation, AMC Annual Meeting, IAIC Milestone, SCHSAC meeting, ISD 728 Community Partners
Commissioner Dolan - Great Northern Trail Project meeting, AMC Annual Meeting, Google Public Sector Summit on Transparency Project, CMRP, Community Partners Meeting, Truth In Taxation meeting
Commissioner Schmiesing - Excel Meeting, Truth In Taxation, AMC Board of Directors, AMC Annual Meeting, Metropolitan Emergency Services Board, MICA Executive meeting. MICA Board meeting, MCIT meeting
COVID-19 Update and County Response. Administration
Amanda Larson, Bruce Messelt, County Administrator, Dan Weber, Assistant County Administrator
HHS Director Amanda Larson provided an update on County cases and statistics, local schools, and COVID-19 vaccine status. The Board gave consensus for HHS to have part-time Public Health nurses to go full time as needed during the COVID-19 vaccine distribution. Assistant County Administrator Dan Weber provided an update the State of Minnesota Business Relief funding and it’s conditions for qualification.
Adjourn Regular Meeting, Open Ditch Authority Meeting
Ditch Authority Meeting Agenda. Auditor / Treasurer
Fobbe/Burandt unanimous to approve Ditch Authority Meeting Agenda as presented.
Ditch Drainage Technician's Report. Auditor / Treasurer
Andrew Witter, Public Works Department Head
Public Works Director Andrew Witter presented the board with the Ditch Drainage Technician Report. Highlighted areas were Branch 5 County Ditch #1, County Ditch #6 and County Ditch #15.
Adjourn Regular Meeting, Open Workshop
Adjourn Workshop Meeting
Commissioner Warrants
11-27-20 1,514,033.32 General Revenue Fund
129,116.04 Public Works Fund
5,875.00 County Ditch Fund
2,815.94 Law Library Fund
968.03 Solid Waste Fund
3,665.47 Jail Commissary Fund
202,053.25 Sherco Regional Rail Authority
9,792.79 Justice Center Enterprise
85,643.50 Agency Collections
1,953,963.34 Total
Commissioner Warrants ECG
11-27-20 191,458.26 General Revenue Fund
191,458.26 Total
Commissioner Warrants ECG II
11-27-20 276,752.79 General Revenue Fund
276,752.79 Total
Manual Warrants
11-27-20 4,376.25 Agency Collections
4,376.25 Total
BMO PCard Manual Warrants ECG
11-30-20 506.85 General Revenue Fund
506.85 Total
Commissioner Warrants – Economic Cares Grant
11-30-20 1,179,957.11 General Revenue Fund
1,179,957.11 Total
Commissioner Warrants Settlement Final Payout P2
12-1-20 15,645.41 General Revenue Fund
44,229.54 Metropolitan Transit Fund
669,057.48 Hra & Ec Dev Fund
1.88 Hospital District Collections
1,326.30 Agency Collections
5,396.42 School Districts Collections
8,590,538.92 Towns & Cities Collections
9,326,195.95 Total
HHS Warrants
12-3-20 5,837.45 Human Service Fund
39.99 Agency Collections
407.36 Children’s Mental Health Collabo
6,284.80 Total
Commissioner Warrants (1)
12-4-20 849,583.66 General Revenue Fund
9,331.57 Public Works Fund
59.00 Human Service Fund
70,042.51 Solid Waste Fund
14,222.76 Jail Commissary Fund
42,045.00 Capital Proj- Building, Land Acquisition
27,206.19 Justice Center Enterprise Fund
656,358.77 Agency Collections
14,891.00 Taxes & Penalties Fund
1,683,740.46 Total
Manual Warrants
12-4-20 77,067.00 Hra & Ec Dev Fund
7,671.78 Agency Collections
7,624.67 Taxes & Penalties Fund
114,989.45 School Districts Collections
9,897,769.70 Towns & Cities Collections
10,105,122.60 Total
/s/ Raeanne Danielowski, Chairperson
/s/ Bruce Messelt, Administrator
(Published in the Patriot: 01/09/21.)
