Sherburne County Board of Commissioners
December 9, 2021 - County Board Meeting Minutes
Call to Order
The Sherburne County Board of Commissioners convened in regular session on December 9, 2021, at the Sherburne County Government Center in the City of Elk River, MN. Call to order by the Chair was at 9:00am. Commissioner Dolan was absent.
• Moment of Silence and Pledge of Allegiance
• Approval of Regular Meeting Proposed Agenda
• Schmiesing/Dolan were unanimous to approve the proposed agenda as presented.
Consent Agenda
Fobbe/Dolan were unanimous to approve the Consent Agenda as amended with the revised action, motion and attachments to Consent Agenda Item #4.
• Approved County Board Meeting Minutes: December 8, 2022
• Approved County Board Workshop Meeting Minutes: December 8, 2022.
• Approved the Truth In Taxation (TNT) Meeting minutes: December 1, 2022.
Court Appointed Attorney Service Agreements. Administration
Patricia Kuka, Court Administrator
• Approved Court Appointed Attorney Service Agreements for a one-year term from January 1, 2023 to December 31, 2023. The County has budgeted $172,000 in 2023 for these services.
Resolution No. 122022-AD-3048 Establishing 2023 Salaries for County Commissioners. Adminsitration
Dan Weber, Assistant County Administrator
• Approved Resolution No. 122022-AD-3048 establishing the 2023 salaries for Sherburne County Commissioners. The 2023 County Commissioner’s salary would be set at $56,263. (On file.)
Resolution No. 122022-AD-3055 Establishing 2023 County Elected Official Salaries. Administration
Bruce Messelt, County Administrator
• Approved Resolution No. 122022-AD-3055 establishing County Elected Official Salaries for 2023. (On file.)
Sherburne County Sheriff $180,977.15
Sherburne County Attorney $180,712.84
Sherburne County Auditor-Treasurer $134,127.26
Sherburne County Recorder $118,958.45
Three Lake Improvement District 2022 Annual Report. Administration
Dan Weber, Assistant County Administrator, Bruce Messelt, County Administrator
• Received and accepted the 2022 Annual Report from the Three Lake Improvement District. (On file.)
County Administrator 2022 Performance Evaluation Summary. Administration
Bruce Messelt, County Administrator
• Approved goals from the performance evaluation conducted by the Sherburne County Board of Commissioners for County Administrator Bruce Messelt for the period of August 19, 2022 to August 19, 2023.
2023 5-Year Capital Improvement Plan. Administration
Dan Weber, Assistant County Administrator
• Approved the 2023 5-Year Capital Improvement Plan. (On file.)
2023 Non-Levied Budgets. Administration
Dan Weber, Assistant County Administrator
• Approved 2023 Non-Levied Budgets as presented. (On file.)
Establish June 13, 2023 as the Official Meeting Date for the County Board of Appeal and Equalization. Assessor
Michelle Moen, County Assessor
• Approved establishing the official meeting date and time for the County Board of Appeal and Equalization as June 13, 2023 at 3:00 p.m.
Contract with Karpel for the Calendar Year 2023. Attorney
Kathleen Heaney, County Attorney
• Approved a contract with Karpel for the sum of $164,625 for the implementation of a new software program, subject to approved use of ARPA funds, and authorized the County Attorney to execute the same. (On file.)
Authorization to Pay Final 2022 Warrants. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
• Approved and authorized the County Auditor/Treasurer to pay final 2022 Warrants.
Commissioner & Manual Warrants for 11/30, 12/02, 12/06, and 12/09 2022. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approve Commissioner and Manual Warrants as follows:
November 30, 2022 Commissioner Warrants Final Payout P2 $10,213,732.59
November 30, Manual Warrants $11,630,158.85
December 2, 2022 Commissioner Warrants $1,136,133.54
December 2, 2022 Manual Warrants $2,417.75
December 6, 2022 Commissioner Warrants $262,124.09
December 9, 2022 Commissioner Warrants $1,177,600.80
December 9, 2022 Manual Warrants $21,682.82
December 9, 2022 Manual Warrants BMO Harris Pcard Nov $68,419.90
No. 122022-AD-3057 to Commit Fund Balance in Accordance with GASB Statement #54. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
• Approved Resolution No. 122022-AD-3057 to commit Fund Balance, so as to be in compliance with GASB Statement #54. (On file.)
Auditor-Treasurer’s Monthly Report for November 2022. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
• Approved and accepted the November 2022 Financial Report from the Auditor-Treasurer. (On file.).
Agreement for Investigative Services of Welfare Fraud. Health & Human Services
Gina Anderson, Economic Supports Manager
Approved an agreement for the Sherburne County Sheriff’s Office to provide Investigative Services for Welfare Fraud. The terms of this agreement will be from January 1, 2023 to December 31, 2025. The cost of services provided to the Department by the Investigator shall be at the hourly figure of $44.00 up to but not greater than $91,520.00 per year for a contract limit of $274,560.00.(On file.)
Adult Day/Prevocational Services and Employment Support Contract for Options Inc. Health & Human Services
Tony Masters, Social Services Manager
• Approved a contract with Options Inc. for Adult Day/Prevocational Services, Employment Support Services, and transportation, subject to County Attorney’s Office approval prior to full execution. The total for the three-year contract is $300,000; approximately $100,000 per year. The Agreement shall be in effect from January 1, 2023 to December 31, 2025. (On file.)
Contract Renewal for Greater Minnesota Family Services for In-Home Services. Health & Human Services
Megan Carriveau, Social Services Manager
Approved a contract renewal for Greater Minnesota Family Services for In-Home therapy and Skills support. $300,000 is the total for the three-year contract; approximately $100,000 per year. The Agreement shall be in effect from January 1, 2023 to December 31, 2025. (On file.)
HHS/IFS Admin Warrants from December 16, 2022. Health & Human Services
Amanda Larson, HHS Director
• Approved HHS/IFS Admin Warrants as follows
December 16, 2022 HHS/IFS Admin Warrants $29,728.80
Renewal of Contract for Nystrom and Associates for In-home Services and Psychological Testing. Health & Human Services
Megan Carriveau, Social Services Manager
• Approved a contract renewal for Nystrom and Associates for In-Home Family-Based Counseling and Family-Based Life Management Skills, as well as Psychological Testing. $150,000 is the total for the three-year contract, approximately $50,000 per year. The Agreement shall be in effect from January 1, 2023 to December 31, 2025. (On file.)
Semi-Independent Living Skills (SILS) Contract for Mains’l Services Inc. Health & Human Services
Tony Masters, Social Services Manager
• Approved the Semi-Independent Living Skills (SILS) contract for Mains’l Services Inc, subject to County Attorney’s Office approval as to form prior to execution. The funding source for Semi-Independent Living Skills (SILS) is 85% State funding and 15% County levy. $300,000 is the total for the three-year contract; approximately $100,000 per year. This contract shall start on January 1, 2023 and go through December 31, 2025.
2022 Community Outreach Program Grant Award from the CommUNITY Adult Mental Health Initiative. Health & Human Services
Tony Masters, Social Services Manager
• Approved, accepted, and authorized signature on the contract for the 2023 Community Outreach Program Grant award from the CommUNITY Adult Mental Health Initiative, subject to approval by the County Attorney’s Office as to form prior to execution. The contract amount for 2023 is $50,562.00. This contract shall go into effect January 1, 2023 and expire on December 31, 2023 or until funds are utilized, whichever comes first.
Contract with A New Direction for Provision of Semi-Independent Living Skills (SILS). Health & Human Services
Tony Masters, Social Services Manager
• Approved a contract with A New Direction for provision of Semi-Independent Living Skills (SILS) services, subject to approval from the County Attorney’s Office as to form prior to execution. Semi-Independent Living Skills (SILS) is 85% State funding and 15% County levy funding. $150,000 is the total for the three-year contract, approximately $50,000 per year. The Agreement shall be in effect from January 1, 2023 to December 31, 2025. (On file.)
Contract with Central Minnesota Mental Health Center for Community Support Program (CSP) Services, Adult Mental Health Clinical Consultation, Infant and Early Childhood Mental Health Consultation, and Reflective Consultation for Public Health Staff. Health & Human Services
Tony Masters, Social Services Manager
• Approved a contract with Central Minnesota Mental Health Center for Community Support Program (CSP) services, Adult Mental Health Clinical Consultation, Infant and Early Childhood Mental Health Consultation, and Reflective Consultation for Public Health staff, subject to approval by the County Attorney’s Office as to form prior to execution. The total three-year contract limit is $66,000 or approximately $22,000 per year. This contract shall be in effect from January 1, 2023 through December 31, 2025.
Consider Approval of HHS IFS Admin Warrants Dated 12/09/22. Health & Human Services
Amanda Larson, Director of HHS
• Approved HHS IFS Warrants as follows:
December 9, 2022 HHS IFS Warrants $21,644.77
On-Site Childcare Contract with the YMCA of the Greater Twin Cities. Health & Human Services
Gina Anderson, Economic Supports Manager
• Approved a contract with the YMCA to provide on-site drop-in childcare for 29 hours/week at a cost not to exceed $65,000 paid with MFIP and ARPA funding, with a contract period from 1/1/2023 -12/31/2023, and subject to CAO approval and approval of ARPA funding prior to full execution. (On file.)
Renewal of a Contract with Main Street Family Services. Health & Human Services
Megan Carriveau, Social Services Manager
• Approve renewal of a contract with Main Street Family Services. The agreement shall be in effect from January 1, 2023 to December 31, 2025. $525,000 is the total for the three-year contract; approximately $175,000 per year.
Renewal of a Contract with Operation Foresight for Drug Testing of HHS Clients. Health & Human Services
Megan Carriveau, Social Services Manager
• Approved the renewal of a contract with Operation Foresight for Drug Testing of HHS Clients. $75,000 is the total for the three-year contract; approximately $25,000 per year. The Agreement shall be in effect from January 1, 2023 to December 31, 2025.
Renewal of a Contract with Lighthouse Child and Family Services for Reflective Consultation for Staff, Supervisors and Manager of Child and Family Services. Health & Human Services
Megan Carriveau, Social Services Manager
Approved a renewal of a contract with Lighthouse Family Services for Reflective Consultation for social workers, Child and Family Supervisors and Managers. $70,200 is the total amount for the three-year contract; approximately $23,400 per year. This shall be in effect January 1, 2023, through December 31, 2025.
County Equal Employment Opportunity Policy. Human Resources
Tammy Bigelow, Director of HR
Approved the Sherburne County Equal Employment Opportunity Policy, for the period of January 1, 2023 through December 31, 2024. There are no unbudgeted financial implications associated with the approval of this Equal Employment Opportunity Policy. (On file).
Reappointment to the Sherburne County Board of Adjustment. Planning & Zoning
Lynn Waytashek, Planning & Zoning Administrator
Approved the reappointment of Roger Johnson and Lloyd Stimmler to the Board of Adjustment, both for (3) year terms. The terms shall commence on January 1, 2023 and shall terminate on December31, 2026..
Revocation of Conditional Use Permit at the Request of Property Owner - Linda Kasowski. Planning & Zoning
Lynn Waytashek, Planning & Zoning Administrator
• Approved by Resolution No. 122022-AD-3056 the revocation of an existing Conditional Use Permit (Doc # 444988), at the request of the property owner. (On file.)
Contract Amendment with WSB & Associates for Additional Design Services Pertaining to the Bridge 71504 (CSAH 15) and Bridge 71505 (CSAH 4) Projects. Public Works
Andrew Witter, Public Works Department Head
• Approved an Amendment to the Agreement with WSB & Associates for Bridge 71504 (CSAH 15) and Bridge 7105 (CSAH 4) for additional Design Phase Services and authorized the County Administrator to sign said Amendment. There will be an additional project expense which will be incorporated into the larger project budget in the amount of $90,217.48. The term of this amendment shall commence on December 20, 2022 and shall terminate on the date that all obligations have been fulfilled and all deliverables have been approved by the County.
Fourth Amendment to the Agreement with Alliant Inc. for CR 65 Design Services. Public Works
Andrew Witter, Public Works Department Head
• Approved the Fourth Amendment to the Agreement with Alliant Inc. for CR 65 Design Services and authorized County Administrator to sign said Amendment. This Amendment is an expansion of work previously scoped and included in the original August 17, 2021 Agreement. The total amount of the amendment is $26,500. (On file.)
Second Amendment to the Agreement with SRF Consulting Group for CSAH 33 Design Phase Services. Public Works
Andrew Witter, Public Works Department Head
• Approved the Second Amendment to the Agreement with SRF Consulting Group for CSAH 33 Design Phase Services and authorized the County Administrator to sign said Amendment. The term of this Second Amendment shall commence on December 20, 2022 and shall terminate on the date that all obligations have been fulfilled. Estimated cost of $163,413.00. (On file.)
Resolution No.122022-AD-3060 in Support of Sponsoring the Surface Transportation Block Grant Program (STBGP) for CSAH 4 Road Improvements in the City of Zimmerman. Public Works
Andrew Witter, Public Works Department Head
• Approved Resolution No. 122022-AD-3060 in support of sponsoring the Surface Transportation Block Grant Program (STBGP) for CSAH 4 road improvements in the City of Zimmerman. (On file.)
Resolution No. 122022-AD-3061 and Approve State of Minnesota Agency Agreement for Advanced Construction for SP 071-070-042, HSIP 7122(224). Public Works
Andrew Witter, Public Works Department Head
• Approved Resolution No. 122022-AD-3061 for the State of Minnesota Agency Agreement for MnDOT Contract No. 1051570, between the Minnesota Department of Transportation and Sherburne County for Federal Participation in Advanced Construction for SP 071-070-042, HSIP 7122(224). (On file.)
Receipt of a Donation of $1,100.00 in Gas Cards from the Big Lake American Legion Auxiliary. Veteran’s Services
Bruce Price, Veterans Services Department Head
• Approved and accepted a donation of $1100.00 in Gas Cards from the Big Lake American Legion Auxiliary.
Announcements
County Administrator Bruce Messelt reminded the Board that there will be a Commissioner Recognition in the Maple Room at 12:00pm today (12/20/22) and that the Government Center will be closed on Monday, December 26 and Monday, January 3, and . Mr. Messelt extended a thank you to the staff who were able to attend the Holiday Party on Friday, December 16 and to the Public Works plow crew for all their hard work over the past few days. During this time, Mr. Messelt presented Commissioners Burandt, Dolan and Schmiesing with plaques for their service to the County Board. Commissioner Burandt was also presented with a plaque for servicing as the Board Chair for 2023.
Open Forum
No one was present.
Open Regional Rail Authority
Adjourn Regional Rail Authority, Open Regular Agenda
Annual Review of and Approve Recommended Changes to the Financial Policy Manual. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
• Schmiesing/Danielowski were unanimous approve the recommended changes to the Financial Policy Manual. (On file.)
Joint Powers Agreement with Wright County for Planning and Environmental Linkage Study of TH 25. Public Works
Andrew Witter, Public Works Department Head
• Dolan/Danielowski were unanimous to approve a Joint Powers Agreement with Wright County for a Planning and Environmental Linkage study of Trunk Highway 25. This Agreement shall continue until terminated as provided hereinafter. Public Works Director Andrew Witter outlined the agreement to the Board. (On file.)
Adoption of the 2023 Annual Budget and Associated Annual Levies. Administration
Bruce Messelt, County Administrator, Dan Weber, Assistant County Administrator
• Dolan/Schmiesing were unanimous to approve Resolutions No. 122022-AD-3049 to adopt the 2023 County Budget. (On file.)
• Dolan/Fobbe were unanimous to approve Resolution No. 122022-AD-3050 to approve the 2023 Property Tax Levy. (On file.)
• Schmiesing/Fobbe were unanimous to approve Resolution No.122022-AD-3051 to approve the 2023 Regional Rail Levy. (On file.)
American Rescue Plan Act (ARPA) Update and Consider Approval of Recommended Expenditures. Administration
Dan Weber, Assistant County Administrator
• Approved the bi-weekly ARPA related expenditures as follows:
1) Fobbe/Danielowski were unanimous to approve the Bi-Weekly Expenditures less than $50,000 equaling $8,750.04.
2) Approved the expenses greater than $50,000:
a) Danielowski/Dolan were unanimous to approve the Sheriff - HR Position Reimbursement in the amount of $68,926.28.
b) Schmiesing/Fobbe were unanimous to approve the Sheriff - Jail Overtime Costs in the amount of $106,362.19. Chief Deputy Steve Duran presented the item to the Board.
c) Dolan/Fobbe were unanimous to approve the HHS - YMCA Drop-In Child Care Staffing in the amount of $65,000. HHS Director Amanda Larson presented the item to the Board.
d) Danielowski/Dolan were unanimous to approve the Attorney - File Management System for the amount of $164,625. County Attorney Kathy Heaney presented the item to the Board.
Assistant County Administrator Dan Weber provided the following broadband update:
• Arvig has been awarded two Border to Border Broadband projects in Sherburne County. The County Board approved a letter of commitment to assist in the funding of the projects at the July 12, 2022 Board meeting. Project details are below:
Fobbe/Dolan were unanimous to approve the following:
Grant Application #1 Haven/Clear Lake Townships
• 212 Passings
• County Contribution $644,162.25 (seeking $5,000 each from Haven and Clear Lake Townships = $634,162.25)
• State/Arvig Contribution $1,433,745.75
• Scored 85 out of 100
• County Contribution = $3,038 per passing or $2,991 if
both townships participate
Grant Application #2 City of Elk River
• 42 passings
• County Contribution $162,795.38 (seeking $40,700
from the City of Elk River = $122,096)
• State/Arvig Contribution $379,855.88
• Scored 80 out of 100
• County Contribution = $3,876 per passing or $2,970 if
the City of ER participates
Total = $806,957.63 and 254 homes and $3,177 per passing
or $756,258 and $2,977 per passing
Commissioner Correspondence, Committee Reports, Upcoming Meetings, Future Agenda Items
Commissioner Schmiesing: MICA, EDA
Commissioner Fobbe: CMJTS Legislative Breakfast, CMJTS Joint Powers Board meeting, MICA, Rum River 1 Watershed 1 Plan Technical Committee meeting, meetings with Baldwin and Livonia Townships
Commissioner Dolan: Nothing to report.
Commissioner Danielowski: Met with the City of Big Lake, Big Lake Township, and Big Lake Fire Department to discuss County Road 43, AIS meeting, Park System Plan update, EDA, Mississippi 1 Watershed 1 Plan
Commissioner Burandt: Nothing to report at this time and will submit at a later date.
Adjourn Regular Meeting, Open Ditch Authority Agenda Meeting Approval of Ditch Authority Meeting Agenda. Auditor / Treasurer
Mike Lindenau, County Ditch Inspector
• Dolan/Fobbe were unanimous to approve the Ditch Authority’s Meeting Agenda as presented.
Ditch Drainage Technicians Report. Administration
Mike Lindenau, County Ditch Inspector
• Dolan/Fobbe were unanimous to accept the Ditch Drainage Technicians Report as presented by County Ditch Inspector Mike Lindenau. Highlighted items were County Ditch 1 and County Ditch 19.
Set the Next Ditch Authority Meeting Date for Tuesday, February 21, 2022. Administration
Mike Lindenau, County Ditch Inspector
• It was the consensus of the Board to set the next Ditch Authority Meeting Date for Tuesday, February 21, 2022.
Adjourn Ditch Authority Meeting
Commissioner Warrants – Final Settlement Payout P2
11/30/22 5,524.82 General Revenue Fund
50,556.56 Metropolitan Transit Fund
677,285.57 Hra & Ec Dev Fund
16.49 Hospital District Collections
1,686.38 Agency Collections
20,909.93 School Districts Collections
9,457,752.84 Towns & Cities Collections
10,213,732.59 Total
Manual Warrants
11/30/22 104,096.62 Hra & Ec Dev Fund
5,393.50 Agency Collections
29,726.57 Taxes & Penalties Fund
331,324.93 School Districts Collections
11,159,617.23 Towns & Cities Collections
11,630,158.85 Total
Commissioner Warrants
12/2/22 249,487.27 General Revenue Fund
28,086.97 Public Works Fund
51.59 Human Service Fund
570.00 County Ditch Fund
44,533.34 Solid Waste Fund
120.03 Jail Commissary Fund
19,441.04 Justice Center Enterprise Fund
1,000.00 Agency Collections
11,787.94 Taxes & Penalties Fund
781,055.36 Payroll Fiduciary Fund
1,136,133.54 Total
Manual Warrants
12/2/22 2,417.75 Agency Collections
2,417.75 Total
Commissioner Warrants
12/6/22 17,758.09 General Revenue Fund
244,366.00 Taxes & Penalties Fund
262,124.09 Total
Commissioner Warrants
12/9/22 545,048.44 General Revenue Fund
315,064.27 Public Works Fund
51.59 Human Service Fund
5,159.27 Law Library Fund
14,801.27 Solid Waste Fund
33,830.74 Jail Commissary Fund
1,443.02 Sherco Regional Rail Authority
250,008.38 Justice Center Enterprise Fund
2,210.10 Agency Collections
9,983.72 Taxes & Penalties Fund
1,177,600.80 Total
Manual Warrants
12/9/22 10,739.82 General Revenue Fund
10,943.00 Agency Collections
21,682.82 Total
Manual Warrants BMO Harris Pcard Warrants
12/9/22 54,288.04 General Revenue Fund
8,828.08 Public Works Fund
361.17 Human Service Fund
2,932.87 Solid Waste Fund
1,853.07 Jail Commissary Fund
156.67 Justice Center Enterprise Fund
68,419.90 Total
Commissioner Warrants
12/9/22 13,036.79 Human Service Fund
8,607.98 Agency Collections
21,644.77 Total
Warrants
12/9/22 625.00 Central MN Mental Health Center
1,352.98 Hennepin County
2,287.50 Lighthouse Child & Family Services
12,304.65 Mn Dept Of Human Services - SWIFT
849.00 Mn Dept Of Human Services - SWIFT
1,426.11 Quadient Leasing USA, Inc
300.00 Seven County Process Servers, LLC
2,499.5322 Payments less than 300
21,644.77 Total
Warrants
12/16/22 580.00 Boe/Evelyn
467.50 Dakota Printing Inc
624.37 Koenig/Jenna
646.00 Lexis Nexis
939.00 Mn Dept Of Human Services-SWIFT
6,081.00 Mn Social Srv Assn
680.00 Pinnacle Printing Inc
11,054.75 Sherburne County Auditor Treasurer
369.80 The Bridge World Language Ctr Inc
6,000.00 USPS-POC
2,286.3818 Payments less than 300
29,728.80 Total
Commissioner Warrants
12/16/22 29,648.80 Human Service Fund
80.00 Agency Collections
29,728.80 Total
/s/ Lisa Fobbe, Board Chairperson
/s/ Bruce Messelt, Administrator
(Published in the Patriot: 1/7/23).
