Patriot News MN

Call to Order

The Sherburne County Board of Commissioners convened in regular session on January 5, 2021, at the Sherburne County Government Center in the City of Elk River, MN. Call to order by the County Administrator was at 9:00am.

Moment of Silence and Pledge of Allegiance

Approval of Regular Meeting Proposed Agenda

Danielowski/Burandt unanimous to approve the Regular Meeting Agenda as presented.

Oaths of Offices

Judge Brianne Buccicone was present to officiate over and administer the Oath of Office for the following:

Commissioner Barbara Burandt
Commissioner Tim Dolan
Commissioner Lisa Fobbe

Election of Board Chairperson

Election of 2021 Board Chair. Administration

Bruce Messelt, County Administrator

County Administrator Bruce Messelt called for nominations for the 2021 Chair of the Sherburne County Board of Commissioners. Commissioner Schmiesing made a motion to nominate Commissioner Danielowski. Commissioner Fobbe seconded the nomination. There were no other nominations. Schmiesing/Fobbe unanimous to elect Commissioner Danielowski as the 2021 Board Chair of Sherburne County Board of Commissioners.

Election of Vice-Chairperson

Election of 2021 Vice-Chairperson. Administration

Raeanne Danielowski, Board Chair
Board Chair Danielowski called for nominations for the 2021 Vice-Chair of the Sherburne County Board of Commissioners. Commissioner Schmiesing made a motion to nominate Commissioner Burandt. Commissioner Dolan seconded the nomination there were no other nominations. Schmiesing/Dolan unanimous to elect Commissioner Burandt as the 2021 Board Vice-Chair of the Sherburne County Board of Commissioners.

Consent Agenda

Dolan/Burandt unanimous to approve the Consent Agenda as presented.

Approved County Board Meeting Minutes: December 15, 2020
Approved County Board Workshop Minutes: December 15, 2020
County EDA Resignations and Appointment of New EDA Members. Administration
Dan Weber, Assistant County Administrator

1) Accepted the resignations of the following Sherburne County EDA members:

Amanda Othoudt
Randy Piasecki
Hanna Klimmek
Marie Pflipsen

2) Approved appointment and terms for the following Sherburne County EDA members listed below:

Molly Hanson - Commissioner District One - Term Expires 1/2/25
Ken Geroux - Commissioner District Two - Term Expires 1/2/24
Andy Voller - Commissioner District Three - Term Expires 1/2/23
Laura Kangas - Commissioner District Four - Term Expires 1/2/26
Tom Hammer - Commissioner District Four (Re-appointment) Term expires 1/2/27

Appointments to the Water Plan Advisory Committee. Administration

Dan Weber, Assistant County Administrator

Appointed the following individuals to the Water Plan Advisory Committee for a three year term, beginning on 1/1/21 and running through 12/31/23:

Members-At-Large

Scott Ruiter - Clear Lake
Tom Hammer - St. Cloud
Richard Dahlman - Elk River
Terrance Vander Eyk - Clear Lake

At-Large Alternates

Mike Niziolek - Elk River
Vicki MacGlover - Becker

Office Space Lease Agreement with Central MN Jobs & Training Services. Administration

Dan Weber, Assistant County Administrator

Approved a 1-Year Lease renewal Agreement for General Office Space with Central Minnesota Jobs and Training. The lease would run from January 1, 2021 - December 31, 2021 with annual rent being set at $1,400.00.

Revisions to the County Commissioner Wage Adjustment Policy. Administration

Dan Weber, Assistant County Administrator

Approved revised County Commissioner Wage Adjustment Policy. (On file.)

Appointment of Full time temporary Assistant County Attorney. Attorney

Kathleen Heaney, County Attorney

Approved the appointment of Elisabeth Spilde as a full time temporary Assistant County Attorney effective as of November 23, 2020 and lapse at the end of the County Attorney's present term.

Annual Approval of Investment Policy. Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer, Loraine Rupp

Approved Sherburne County Investment Policy with no changes from 2020, per policy requirement. (On file.)

Commissioner & Manual Warrants. Auditor / Treasurer

Approved Commissioner and Manual Warrants as follows:

December 8th, 2020 Commissioner Warrants CRF Funds $59,111.75
December 11th, 2020 Commissioner Warrants $1,832,839.51
December 11th, 2020 Manual Warrants $7,761.05
December 14th, 2020 Manual Warrants BMO Harris Pcard Nov 2020 $49,590.45
December 18th, 2020 Commissioner Warrants $1,365,071.33
December 18th, 2020 Manual Warrants $622,372.22
December 24th, 2020 Commissioner Warrants $218,415.82
December 24th, 2020 Manual Warrants $5,546.71

Designation of Depositories and Signature Authorizations. Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer, Loraine Rupp

1.) Authorized Resolution 010521-AD-2019 designating Depositories of Public Funds for 2021 for the Bank of Elk River and First Bank Elk River.

2.) Approved Resolution of Chairperson's signature of record at bank, each year, for checking accounts at US Bank/MAGIC and First Bank Elk River and to sign appropriate signature forms.

3.) As required by M.S. 385.05 - Approved 2021 Chairman of the Board signature on form for check signature image for 2021 warrants.

Electronic Home Monitoring Agreement with Minnesota Monitoring. Community Corrections

Hancuch, Community Corrections

Approved a Professional and Technical Services Agreement with Minnesota Monitoring for 2021 to provide electronic home monitoring and associated services for both adult and juvenile defendants and offenders under the supervision of Community Corrections. Term of agreement of January 5, 2021 through December 31, 2021. County shall pay the Contractor in accordance with the amounts specified. (On file.)

HHS OBO Warrants: 12-28-20. Health & Human Services

Approved HHS OBO Warrants: 12-28-20 as follows:

December 28, 2020 HHS OBO Warrants $16,477.22

COVID Vaccine Grant from MDH. Health & Human Services

Amanda Larson, HHS Director

Accepted grant from the Minnesota Department of Health in the amount of $30,496 to perform duties and responsibilities related to COVID vaccine administrator. This grant runs from December 1, 2020 through June 30, 2021.

HHS IFS Admin Deb 12-10-20. Health & Human Services

Approved HHS IFS Admin Warrants as follows:

December 10, 2020 Commissioner Warrants $10,803.38

HHS IFS Admin Deb 12-23-20. Health & Human Services

Approved HHS IFS Admin Warrants as follows:

HHS IFS Admin Deb 12-23-20 $58,322.00

2021 Appointments to the Sherburne County Planning Advisory Commission. Planning & Zoning

Nancy Riddle, Planning & Zoning Administrator

Approved appointment of the following Township representatives and alternates to the Planning Advisory Commission for the term of January 1, 2021-December 31, 2023:
Baldwin Township Representative: Bryan Lawrence
Alternate: Jay Swanson
Haven Township Representative: Mike Pesch
Alternate: Kathi Sims-Kosloski
Palmer Township Representative: Steve Demeules
Alternate: Mike Ganz
Santiago Township Representative: David Jehoich
Alternate: Jeff Pappenfus

Final Payment for CR 38 Reconstruction (CP 71-638-017). Public Works

Andrew Witter, Public Works Department Head

Authorized final contract payment with Knife River Corp. in the amount of $133,385.47 for project #CP 71-638-017 for CR 38 Reconstruction.

Final Payment for CR 79 Pavement resurfacing (CP 71-679-019). Public Works

Andrew Witter, Public Works Department Head

Authorized final contract payment with Knife River Corp. in the amount of $52,159.74 for project #CP 71-679-019 CR 79 Pavement resurfacing.

Resolution No. 010521-AD-2016 Authorizing an Application for Funding through the MN DNR Natural and Scenic Areas Grant Program for Parkland Acquisition. Public Works

Gina Hugo, Park Coordinator

Approved Resolution No. 010521-AD-2016 authorizing an application for funding through the MN DNR Natural and Scenic Areas Grant Program for parkland acquisition.

No. 010521-AD-2013 Agreeing to Facilitate the Connection of the Zimmerman Community Trail Project to Fremont Trail Road. Public Works

Andrew Witter, Public Works Department Head

Approved Resolution No. 010521-AD-2013 agreeing to facilitate the connection of the Zimmerman Community Trail Project to Fremont Trail Road. The total cost of the proposal is estimated at $14,550, with the County's 50% match amount of $7,275.00 coming from the Parks Improvement-Non Capital account. ISD 728 is paying the other 50% - $7,275.00.

Resolution No. 010521-AD-2015 an Application for Funding through the MN DNR Federal Recreational Trail Program Grant for Trail Maintenance Equipment. Public Works

Gina Hugo, Park Coordinator

Approved Resolution No. 010521-AD-2015 authorizing an application for funding through the MN DNR Federal Recreational Trail Program Grant for trail maintenance equipment. The total cost of the proposal is estimated at $145,000, with the County's 50% match amount of $72,500.

Resolution No. 010521-AD-2018 Authorizing an Application for Funding through the MN DNR Outdoor Recreation Grant Program for Improvements to Grams Park. Public Works

Gina Hugo, Park Coordinator

Approved Resolution No. 010521-AD-2018 authorizing an application for funding through the MN DNR Outdoor Recreation Grant Program for improvements to Grams Park. The total cost of the proposal is estimated at $500,000, with the County's 50% match amount of $250,000.

State of Minnesota Agency Agreement for S.P. 7102-135. Public Works

Dave Roedel, Deputy County Engineer

Approved Resolution No. 010521-AD-2017 for the Minnesota Department of Transportation Agency Agreement No. 1044570, between the Minnesota Department of Transportation and Sherburne County for S.P. 7102-135. A 25 Percent cost will be the County's rate of participation, estimated to be $261,810.52. This Agreement will be effective on the date the State obtains all signatures required by Minnesota Statutes § 16C.05, subdivision 2 and shall expire when all obligations have been satisfactorily fulfilled.

Announcements

County Administrator Bruce Messelt reminded the Board of the Legislative Breakfast that is being held on Thursday, January 7 at 9:00am in the County Board Room and the meeting’s proposed content.

Open Forum

No one was present.

Recess Regular Meeting, Open Housing and Redevelopment Authority Meeting

Recess Regular Meeting, Open Regional Rail Meeting

Regular Agenda

Awarding Bid for 2021 Official County Publications. Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer

Dolan/Schmiesing unanimous to approve the Delinquent Tax List awarded to Patriot News at $4 per inch.
Dolan/Fobbe unanimous to approve the Financial Statement to Patriot News at $3.75 per inch.
Schmiesing/Dolan unanimous to approve the Alternate Financial Statement to Elk River Star News at $16.00 per inch.
Schmiesing/Dolan unanimous to approve the Commissioner Proceedings to Patriot News at $3.75 per inch.

Purchase and Installation of Additional Driver's License Electronic Signage and Related Mobile Ticket Software. Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer, Michelle Ashe, County Recorder, Brian Kamman, IT Director

Schmiesing/Fobbe unanimous to approve the Quote for purchase and installation of LED signage for the new Driver's License windows (estimated cost $4,237.29 for signs & install) and related software for Mobile Ticket (estimated cost at $4,025.04), at a not to exceed amount of $8,262.33 from Qmatic Corporation, such monies to be paid for by any carryover 2020 funds.

Families First Coronavirus Response Act (FFCRA) Benefit Extension. Human Resources

Tammy Bigelow

Fobbe/Burandt unanimous to approve extension of Families First Coronavirus Response Act (FFCRA) benefits from December 31, 2020 to February 28, 2021. This benefit extension shall be automatically rescinded if other available paid State or Federal COVID-19 leave is made available to employees.

Memoranda of Understanding Regarding and Related Approval for Additional Paid COVID-19 Leave for Eligible County Jail Staff. Human Resources

Tammy Bigelow, Joel Brott, County Sheriff

Fobbe/Burandt unanimous to approve Memoranda of Understanding (MOUs) with MNPEA Corrections Officers/Master Control Operators and Teamsters Corrections Supervisory Unit regarding additional paid COVID-19 leave; and also approved additional paid COVID-19 leave for Jail Recreation Programmers. (On file.) Term of the MOU will be January 5th, 2021 through June 30th, 2021.

2021 Meeting Schedule for County Board of Commissioners. Administration

Bruce Messelt, County Administrator

Schmiesing/Fobbe unanimous to approve the 2021 County Board Meeting Schedule as follows:

- First Tuesday and third Tuesday of every month starting at 9:00 a.m.

- Except for July, with one Board Meeting on the second Tuesday (4th of July Holiday and NACO Conference).

- Workshop Meetings will be scheduled as needed after a Regular Board Meeting.

Review and discussion were had on Operating Procedures and there were no recommendations for change. County Administrator Bruce Messelt will modify and bring back to amend the Board Proceeding Policy pertaining to non-County issues.

2021 Legislative Priorities. Administration

Bruce Messelt, County Administrator

Dolan/Burandt unanimous approve the 2021 Legislative Priorities, as amended, for Sherburne County after discussion and review to be the following:

Construction Funding for TH 169/CSAH 4 Interchange
Seek Legislation allowing for HHS Response Flexibility
Secure Legislation to Create County Community Development Agency (CDA)
Support Increase Rural Broadband Funding & Access
Support Compensating Deputy Registrars for Lost Business & Increased Costs (Increase Agent Fee from $8 to $24)

County Engineer Andrew Witter, HHS Director Amanda Larson, Assistant County Administrator Dan Weber and County Auditor/Treasurer Diane Arnold each provided a brief overview of their assigned priority. Other item of discussion was the expansion of the NorthStar Commuter Rail.

Commissioner Committee Assignments. Administration

Bruce Messelt, County Administrator

Fobbe/Dolan unanimous to establish Commissioner Committee assignments for 2021 as amended. (On file.)

COVID-19 Pandemic and County Response. Administration

Amanda Larson, Bruce Messelt, County Administrator

HHS Administrator Amanda Larson presented on County COVID-19 Statistics, local school analysis, update on vaccines and vaccine distribution. Assistant County Administrator Dan Weber provided the Board with a Sherburne County Business Relief funding update. County Administrator updated the Board on the meeting schedule for Unified Command.
Commissioner Correspondence, Committee Reports, Upcoming Meetings, Future Agenda Items
Commissioner Fobbe - AMC Futures Leadership meeting, One Watershed One Plan policy meeting, Board of Soil & Water, Tri-Cap meeting, Tri-County Solid Waste Strategic Planning meeting, Special County Board meeting, Zimmerman City Council meeting
Commissioner Burandt - Healthy Minnesota Partnership meeting, Board of Adjustment Special Committee meeting, Special County Board meeting
Commissioner Dolan - EDA, Master Planning Kick Off meeting with Parks on Weis Property, Special County Board meeting, Broadband Discussion
Commissioner Schmiesing - Unified Command, EDA, MCIT, Special County Board meeting
Commissioner Danielowski - EDA, Meeting with County Administrator Bruce Messelt, Met with various County staff, Unified Command, Special County Board meeting, Broadband Discussion

Adjourn Regular Meeting, Open Workshop

Adjourn Workshop Meeting

Commissioner Warrants

12/10/20 10,803.38 Human Service Fund

10,803.38 Total

Commissioner Warrants (2)

12/10/20 1,755.00 Great Kids, Inc

331.00 MN Dept Of Human Services-SWIFT

2,852.22 Quadient Leasing USA, Inc

1,062.07 Real Time Translations, Inc

4,139.83 Sherburne Co Sheriff

663.26 9 Payments less than 300