Call to Order

The Sherburne County Board of Commissioners convened in regular session on April 20, 2021, at the Sherburne County Government Center in the City of Elk River, MN. Call to order by the Chair was at 9:00am.  Commissioner Dolan attended the meeting virtually via WebEx, pursuant to Minn. Stat. § 13D.021 and as authorized under County Board Resolution No. 032020-AD-1944: Declaring a Local State of Emergency. The Chair said a special thank you to our Public Safety Personnel.

Moment of Silence and Pledge of Allegiance

Approval of Regular Meeting Proposed Agenda

Schmiesing/Burandt unanimous to approve Regular Meeting Agenda as presented.

Consent Agenda

Fobbe/Dolan unanimous to approve the Consent Agenda as presented.

Approved Regular Meeting Minutes: April 6, 2021.

Approved Workshop Meeting Minutes: April 6, 2021.

Commissioner & Manual Warrants

Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer

Approved Commissioner & Manual Warrants as follows:
March 31, 2021 Manual Warrants $5,482.27
April 2, 2021 Commissioner Warrants $599,943.99
April 2, 2021 Manual Warrants $3,285.18
April 6, 2021 Commissioner Warrants $215,158.36
April 6, 2021 Manual Warrants BMO Harris Pcard March 2021 $38,804.06
April 9, 2021 Commissioner Warrants $115,027.95
April 9, 2021 Manual Warrants $8,217.50

County/Club Trail Agreement, Resolution 042021-AD-2036 for Sherburne County to act as Sponsor for the Snowmobile Trails Assistance Program, and County Road Right-of-Way as Part of said Trail System.

Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer

Approved the following actions relating to the 2021-22 Trail Agreement between Sherburne County and the Sherburne County Trail Association, authorized the County Auditor/Treasurer and/or County Administrator to sign all necessary forms and agreements to participate in the program:

1) Approved the 2021-22 Trail Agreement between Sherburne County and the Sherburne County Trail Association;

2) Approved Resolution 042021-AD-2036 designating Sherburne County as Sponsor for the Snowmobile Trails Assistance Program for the fiscal year of July 1, 2021 to June 30, 2022; and 

3) Authorized use of County Road Right-of-Way as part of said agreement and officially-designated Trail System. (On file.)

Monthly Auditor-Treasurer Report for March 2021.

Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer

Accepted the March 2021 Report from the Auditor-Treasurer.

03/31/2021 HHS OBO Warrants

Health & Human Services

Amanda Larson, HHS Director

Approved HHS OBO Warrants as follows:

March 31, 2021 HHS OBO Warrants $3,525.12

COVID-19 Response and Vaccine Implementation Funds.

Health & Human Services

Nicole Ruhoff, CHS Administrator

Accepted a grant from the Minnesota Department of Health in that amount of $587,543.00 to perform duties and responsibilities related to COVID 19 Response and Vaccine Implementation.  This funding comes from two federal funding sources and is effective 4/01/2021 to 12/31/2021. 

2021 Reclassification Reviews.

Human Resources

Tammy Bigelow, HR Director

Approved 2021 Reclassification Review Recommendations, effective retroactively to January 1, 2021.

County Attorney's Office:  Administrative Assistant I (4 employees)
* Grade 7 to Grade 8
* Job title change to Administrative Assistant II

Health & Human Services: Office Assistant - Income Maintenance Units (6 employees)
* Grade 5 to Grade 7
* Job title change to Administrative Assistant I

Health & Human Services: Support Enforcement Aide (1.8 employees)
* Grade 6 to Grade 7
* No job title change

Planning & Zoning: Environmental Specialist (1 employee)
* Grade 12 to Grade 14
* Job title change to Water Resources Planner

Memorandum of Understanding with Teamsters Local 320 Health & Human Services General Unit on Probationary Range Movement.

Human Resources

Tammy Bigelow, HR Director

Approved a Memorandum of Understanding (MOU) with Teamsters Local 320 Health & Human Services General Unit on Probationary Range Movement for employees designated as Administrative Assistant I (assigned to the Income Maintenance Units) hired between the dates of April 19, 2021 - July 14, 2021. As a result of a reclassification effective January 1, 2021, the Office Assistants assigned to the Income Maintenance Units have been reclassified as Administrative Assistant I.  (On file.)

Knife River Corporation as Lowest Responsible Bidder for the 2021 CSAH 20 Reconditioning Project (SAP 71-620-006).

Public Works

Andrew Witter, Public Works Department Head

Approved a Lowest Responsible Bidder, Knife River Corporation-North Central with a bid of $1,212,201.12., for the 2021 reconditioning of CSAH 20 from US Hwy 10 to CSAH 16 (Project No. SAP 71-620-006). Project construction dates will be contracted from May 24, 2021 through July 2, 2021.

WSB for Design and Construction Engineering Services for the Reconstruction of Bridges on CSAH 15 and CSAH 4.

Public Works

Andrew Witter, Public Works Department Head

Approved an Agreement with WSB in the amount of $365,660 to provide design and construction engineering services for the reconstruction of bridges on CSAH 4 (Bridge 71505) in Orrock Township and on CSAH 15 (Bridge 71504) in the City of Elk River. The term of this agreement shall commence on the effective date and, unless earlier terminated pursuant to this agreement, shall terminate on the date that all obligations have been fulfilled and all deliverables have been approved by the County.

Park Dedication and Memorials Policy and Guidelines.

Public Works

Gina Hugo, Park Coordinator

Approved Park Dedication and Memorials Policy and Guidelines. (On file.)

Correctional Officers Week Proclamation.

Sheriff

Joel Brott, County Sheriff

Approved a proclamation designating the week of May 2-8 as Correctional Officers Week in Sherburne County.

Announcements

County Information and Board Correspondence.

Administration

Bruce Messelt, County Administrator

County Administrator Bruce Messelt provided an update of information regarding legislative activity and resulting media attention surrounding funding for NorthStar, brief update on legislative activities, 2021 County Road Projects, and a letter from Benton County regarding a proposed homeless shelter in the City of St. Cloud. Messelt provided an update on the publication discussion from past meetings. It was decided that 2 issues would be published in 2020 and in future years 3 issues would be published. A budget will be determined and return to the Board as a Consent Agenda item. Other announcements were made regarding a letter to county residents on COVID-19 Vaccinations and that the Sheriff’s Office will be hosting the 7^th Law Enforcement Memorial with more information to follow.

Open Forum

No one was present.

Regular Agenda

Proclamation of April 18th-24th as Victim Rights Week.

Attorney

Tim Sime, Assistant County Attorney, Michelle Berner, Victim Services Coordinator

Fobbe/Burandt unanimous to approve a Proclamation in recognition of April 18th-24th as Victim Rights Week. (On file.) Victim Service Coordinator Michelle Berner read a letter from a mother on behalf of her son expressing her gratitude to the County Attorney's Office and their Victim Services Staff. 

Becker Ash Landfill License Renewal for Final Cover and Closure.

Planning & Zoning

Dave Lucas, Solid Waste Administrator

Dolan/Burandt unanimous to approve Becker Ash Landfill License Renewal for a one-year term to allow final cover and closure of facility. Term date of this license shall commence on April 20, 2021 and expire on April 30, 2022.

2022 Budget Planning Schedule.

Administration

Dan Weber, Assistant County Administrator & Bruce Messelt, County Administrator

Reviewed the 2022 budget schedule. Assistant County Administrator Dan Weber provided a review of the 2022 Budget Planning Schedule. Highlighted areas including budget and levy history and economic trends.

Program Update and Highlights and Consider Proclamation of April as Child Abuse Awareness and Prevention Month.

Health & Human Services

Jodi Heurung-Dick, Social Services Manager

Fobbe/Burandt unanimous to approve Proclamation of April as Child Abuse Awareness and Prevention Month in Sherburne County. (On file.) Social Services Manager Jodi Heurung-Dick provided updates on the Safe Child Council, STIRMN.org and Safe Families. Early Intervention Social Worker Marissa Wood shared a success story with the Board.

COVID-19 Pandemic Update and County Response.

Administration

Nicole Ruhoff, CHS Administrator

CHS Administrator Nicole Ruhoff shared COVID-19 statistics and trends for Sherburne County and local vaccination clinics. 

Commissioner Correspondence, Committee Reports, Upcoming Meetings, Future Agenda Items

Commissioner Fobbe - Testified in the House, Tri-Cap Executive Meeting, Soil & Water Board, Toured Zimmerman Firehall & Community Center, CMJT, Gina Hugo and GRRL meeting story walk, AMC Futures Leadership meeting, participated in  bridging the divide through braver angels with Princeton Public Schools, Met with Ben Barton,  Met with new City Admin of Princeton, Zimmerman Vaccine Clinic, MICA meeting, Tri-Cap Board Meeting, Acknowledged Vice President Mondale and his passing

Commissioner Burandt - BOA Sub Committee, Extension Committee, TZD, COVID-19 Steering Committee Meeting

Commissioner Dolan - Tech Steering Committee, EDA, Planning Commission, Extension Committee, CMRP, BOA Sub Committee, Parks Master Planning Public Engagement Session at History Center

Commissioner Schmiesing - Clear Lake Township & City of Becker on future projects, MCIT Board of Directors, Metropolitan Emergency Board Meeting, MICA, AMC Board of Directors

Commissioner Danielowski - ATP3, APO Board Meeting, Sherburne County Update with Staff of Big Lake City Council, EDA, AIS Passports Meeting, 

Adjourn Regular Meeting, Open Ditch Authority Meeting

Review and Approve Ditch Authority Agenda: April 20th, 2021.

Auditor / Treasurer

Fobbe/Schmiesing unanimous to approve Ditch Authority Agenda: April 20, 2021 as presented. 

Ditch Drainage Technician's Report.

Administration

Mike Lindenau

County Ditch Inspector Mike Lindenau presented the Board with a Ditch Drainage Technician's Report highlighting Ditch 1 and Ditch 28. 
Burandt/Dolan unanimous to accept Lindenau's report as presented.

Yearly Review of Ditch #1 Agreement with the City of Zimmerman.

Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer

Schmiesing/Fobbe unanimous to approve agreement for the Annual County Ditch #1 Meeting between Sherburne County and the City of Zimmerman. (On file.)

Partial Repayment to the General Fund for Advances Made Earlier to Cover Overdrawn County Ditch Accounts.

Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer

Fobbe/Dolan unanimous to approve partial repayment from the Ditch Fund to the General Fund in the amount of $28,950.68, as listed, for earlier advances to cover overdrawn Ditch Accounts.

Recess Regular Meeting, Open Closed Session

Closed Session for Negotiation Strategy (M.S. 13D.03).

Administration

Tammy Bigelow, Dan Weber, Assistant County Administrator

The Board entered Closed Session to discuss the labor negotiations pursuant to Minnesota Statute 13D.03.

Adjourn Closed Session, Open Workshop Meeting

Adjourn Workshop Meeting