Call to Order

The Sherburne County Board of Commissioners convened in regular session on October 19, 2021, at the Sherburne County Government Center in the City of Elk River, MN. Call to order by the Chair was at 9:00am.

Moment of Silence and Pledge of Allegiance

Approval of Regular Meeting Proposed Agenda

Burandt/Dolan were unanimous to approve the Regular Meeting Agenda as amended with Consent Item 3.5's Joint Powers Agreement approval to include the townships of Orrock, Blue Hill, Clear Lake and Santiago.

Consent Agenda

Fobbe/Burandt unanimous to approve Consent Agenda as amended.

Approved Meeting Minutes: October 5, 2021.

Approved Workshop Meeting Minutes: October 5, 2021.

American Rescue Plan Act (ARPA) Update and Recommended Approvals and Expenditures.

Administration

Dan Weber, Assistant County Administrator

Approved the bi-weekly ARPA related expenditures:

• Expenses less than $50,000 totaling $15,728.53 (On file.)

Joint Powers Agreement with Orrock Township for Prosecution of Township Public Safety Ordinances.

Attorney

Kathleen Heaney, County Attorney

Approved a Joint Powers Agreement with Orrock, Blue Hill, Santiago, and Clear Lake Townships for prosecution of the Township public safety issues and authorized the County Attorney to execute the same.

Auditor-Treasurers Monthly Report for September 2021.

Auditor / Treasurer

Diane Arnold, County Auditor/Treasurer

Received and accepted the September 2021 Financial Report from the County Auditor-Treasurer.

Commissioner & Manual Warrants.

Auditor / Treasurer

Amanda Larson, HHS Director

Approved Commissioner & Manual Warrants as follows:

September 30, 2021 Manual Warrants $7,238.00    
October 1, 2021 Commissioner Warrants  $1,015,147.66    
October 1, 2021 Manual Warrants  $1,496.32    
October 8, 2021 Commissioner Warrants ARPA  $70,000.00    
October 8, 2021 Commissioner Warrants  $2,631,442.71    
October 8, 2021 Manual Warrants BMO Harris Pcard Sept 2021  $35,387.43    
October 2, 2021 Manual Warrants  $9,314.25  

Contract with Premier Biotech for Oral Drug Testing.

Health & Human Services

Jodi Heurung-Dick

Approved a contract for oral drug testing with Premier Biotech. The agreement shall be in effect from November 1, 2021 to December 31, 2022. (On file.)

Housing Support Agreement for CommonBond Communities.

Health & Human Services

Tony Masters

Approved the Housing Support Agreement for CommonBond Communities. This agreement has a term of July 1, 2021 to June 30, 2022. (On file.)

Local ARMHS Certification for Northwest Solution Services.

Health & Human Services

Tony Masters, Social Services Manager

Approved Local ARMHS Certification for Northwest Solution Services. (On file.)

Submission of an Application to Provide Services for the DHS' Long Term Homeless Supportive Services Fund Program.

Health & Human Services

Amanda Larson, HHS Director

Approved the submission of an application to the DHS in Response to a Request for Proposals for grantees to provide services for the department's Long Term Homeless Supportive Services Fund Program.

09-29-21 HHS OBO Warrants.

Health & Human Services

Amanda Larson, HHS Director

Approved HHS OBO Warrants as follows:

September 29, 2021 HHS OBO Warrants $6,189.08

HHS ADMIN 10/8/2021.

Health & Human Services

Amanda Larson, HHS Director

Approved HHS Admin Warrants as follows:

October 8, 2021 Warrants $24,716.91

2022-2023 Biennial Services Agreement for the Minnesota Family Investment Program.

Health & Human Services

Gina Anderson, Economic Supports Manager

Approved the 2022-2023 Biennial Services Agreement for the Minnesota Family Investment Program. Term of the agreement shall commence on January 1, 2022 and end on December 31, 2023.

MPCA - SSTS Clean Water Fund Grant Award and BWSR Low Income SSTS Upgrade Grant for 2022.

Planning & Zoning

Lynn Waytashek, Planning & Zoning Administrator

Accepted three (3) septic system grants awards: MPCA base grant, MPCA low income grant and BWSR low income grant through the Natural Resources Block Grant (NRBG), and allowed the County Zoning Administrator to sign the grant agreement(s), subject to final County Attorney review and approval of said grant agreement(s) as to form.

Revocation of Conditional Use Permit at the Request of Property Owner.

Planning & Zoning

Lynn Waytashek, Planning & Zoning Administrator

Approved Resolution101921-AD-2067 for the Revocation of an existing Conditional Use Permit, at the request of property owners. (On file.)

CRRSAA (Coronavirus Response and Relief Supplemental Appropriations Act) Funds.

Public Works

Andrew Witter, Public Works Department Head

Approved and accepted CRRSAA (Coronavirus Response and Relief Supplemental Appropriations Act) funds in the amount of $221,600.00.

3-year Cross Country Ski Trail Grooming Agreement with the City of Becker.

Public Works

Gina Hugo, Park Coordinator

Approved the 3-year contract to provide cross country ski trail grooming for the City of Becker Trail system, with agreed-upon hourly compensation. This agreement will start November 1, 2021 and end April 30, 2024. City will pay the County $85.00 per hour for trail grooming services provided. 

Update on US 169 and CSAH 4 Interchange Request for Proposals (RFP).

Public Works

Andrew Witter, Public Works Department Head

Information was provided to the County Board on RFP release for the final design of the Zimmerman Interchange. (On file.)

Annual Sherburne County Area United Way Campaign.

Recorder

Michelle Ashe, County Recorder

Approved support of the annual Sherburne County Area United Way (SCAUW) campaign, to include:  

1.   Sherburne County Area United Way payroll deduction information given to employees;

2.   Sale of quarterly Sherburne County Area United Way dress down stickers, to be used with Supervisor approval;

3.   Raffle or Silent Auction for donated gift cards from local businesses;

Announcements

County Administrator Bruce Messelt provided the Board with updates on roofing and floor projects, the   completion of Zimmerman Property land sale, Economic Development Authority meeting and hosting District 5 meeting on 10/25, federal lobbyist update

Public Hearing

Public Hearing - Consider Revisions to All Service​s and Fee Schedule.

Administration

Bruce Messelt, County Administrator

The Chair opened the Public Hearing at 9:07am. There was no public comment. The Public Hearing was closed at 9:08am. Discussion and regarding recommended approval of revisions to the Sherburne County All Services and Fee Schedule, reflecting changes in fees in County Attorney, Community Corrections, Health & Human Services, Public Works, Recorder, Planning & Zoning, and IT. Dolan/Burandt were unanimous to approve the revisions to the Sherburne County All Services and Fee Schedule, reflection changes in fees in County Attorney, Community Corrections, Health & Human Services, Public Works, Recorder, Planning & Zoning, and IT. Fee schedule changes will go into effect January 1, 2022.

Open Forum

No one was present for comment.

Regular Agenda

Annual Northstar Operations Update from Metropolitan Council.

Public Works

Andrew Witter, Public Works Department Head

Annual Northstar Operations Update from Metropolitan Council members Wes Kooistra, Ed Petrie, and Anthony Hebert. Hebert presented operation updates and the impacts COVID has had on operations and ridership numbers. An update on federal relief funds, 2022 projection of revenue and expenses, and ridership forecasts. The group also discussed the future of Northstar and its partnerships.

Update from the University of MN Extension Office.

Administration

Lori Vicich, Regional Director

Regional Director Lori Vicich presented an update of the University of MN Extension Office to the Board. Discussion was had on memorandums of agreements and partnerships. Local Sherburne County farmer Carla Mertz of Princeton shared why Extension is important to her family and other farmers within the Sherburne County community.

Publication of a Request For Proposal (RFP) for Planning & Zoning Permitting System

Planning & Zoning

Carrie Winter, Office Supervisor

Schmiesing/Dolan were unanimous to approve with modifications the publication of a Request for Proposals (RFP) for New Permitting Software for Planning & Zoning with the added language of comparable functionality to 2.2 Scope of Work Item C. (On file.) Office Supervisor Carrie Winter, provided the background of how they came to the request for the proposed permitting system.

Google/AO Docs Contract and Five-Year Cost of Ownership.

Health & Human Services

Amanda Larson, HHS Director

Dolan/Fobbe were unanimous to approve the Google/AO Docs Contract and Five-Year Cost of Ownership at a cost of $600,000 that shall commence on October 19, 2021. (On file.)

Open Ditch Authority Meeting

Approval of Ditch Authority Agenda.

Administration

Bonnie Jacobs, Property Tax Manager

Fobbe/Schmiesing were unanimous to approve the Ditch Authority Agenda as presented.

Drainage Technician's Report.

Auditor / Treasurer

Mike Lindenau, County Ditch Inspector

Ditch Inspector Mike Lindenau presented the Board with the Drainage Technician's Report. Lindenau presented on underground pipes along Ditch 28. Video of the pipes was presented to show the pipes' condition. Schmiesing/Burandt were unanimous in accepting the report as presented.

Close Ditch Authority Meeting, Open Closed Session

Closed Meeting For Ongoing Litigation.

Attorney

Kathleen Heaney, County Attorney

The Board and staff entered into Closed Session to provide information from outside counsel Re: Kruse vs. Sherburne County.

Close Closed Session, Open Closed Session

Closed Meeting For Ongoing Litigation.

Attorney

Kathleen Heaney, County Attorney

The Board and staff entered into Closed Session to provide information from outside counsel Re: Nordby vs. Sherburne County.

Close Closed Session, Break Reconvene Regular Agenda

Reconvene Regular Meeting

Direction from Closed Session.

Administration

Kathleen Heaney, County Attorney

Burandt/Dolan were unanimous to approve the settlement in Norby v Sherburne County in the sum of $125,000 with a County contribution of $75,000 toward the settlement.

Commissioner Correspondence, Committee Reports, Upcoming Meetings, Future Agenda Items

Commissioner Burandt - CAMHI, Elk River City Council Meeting for 169 Corridor, Healthy Mn Meeting, Sherburne County Association of Townships Meeting, COVID Steering Meeting, Strategic Planning Meeting.

Commissioner Fobbe - East Central Regional Juvenile Center Meeting, CMJTS, SCAT, Baldwin Broadband, Strategic Planning, Workforce Development Board Meeting, Government Relations Meeting, Met with Livonia Township to talk about broadband, Soil & Water Board Meeting and Workshop, Met with Baldwin Townships to discuss broadband, Water Plan Advisory Committee,

Commissioner Dolan - Will relay correspondence at the November 2nd County Board Meeting.

Commissioner Schmiesing -Strategic Planning Meeting, Sherburne Association of Townships

Commissioner Danielowski - ATP 3 Planning Meeting, Mediation Session, City of Big Lake Workshop on County Road 43, Sherburne County Association of Townships Meeting, APO Meeting, Blandin Broadband Conference via Zoom

Adjourn Regular Meeting, Recess

Reconvene, Open Workshop

Adjourn Workshop