Sherburne County Board of Commissioners
August 1, 2023 - County Board Meeting Minutes
Call to Order
The Sherburne County Board of Commissioners convened in regular session on August 1, 2023, at the Sherburne County Government Center in the City of Elk River, MN. Call to order by the Chair was at 9:00am.
Moment of Silence and Pledge of Allegiance
Approval of Regular Meeting Proposed Agenda
Hulse/Danielowski were unanimous to approve the proposed meeting agenda as amended with the removal of Consent Agenda Items 3.7, 3.8, and 3.15.
Open Forum
Kari Watkins of St. Cloud spoke regarding infrastructure and solar farms.
Consent Agenda
Danielowski/Felber were unanimous to approve the Consent Agenda as amended.
Approved County Board Meeting Minutes: July 18, 2023. Administration
Approved County Workshop Meeting Minutes: July 18, 2023. Administration
2023-2024 Liquor License Renewal. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved 2023-2024 Liquor License application for Getaway Bar LLC. The license period is August 19, 2023 - August 18,2024. Approved Auditor/ Treasurer signature on the license and Chairperson.
Commissioner & Manual Warrants. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved the Commissioner and Manual Warrants as follows:
July 11, 2023 Commissioner Warrants Court Order $370,282.25
July 14, 2023 Commissioner Warrants $388,170.84
July 14, 2023 Manual Warrants $16,593.00
July 14, 2023 Manual Warrants BMO Harris Pcard June $50,560.08
July 21, 2023 Commissioner Warrants $2,046,189.76
July 21, 2023 Manual Warrants $15,836.08
Purchase of DebtBook Software. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Authorized for Diane Arnold to sign and purchase DebtBook Software pending County Attorney approval. The term of this agreement will be August 14, 2023 through August 13, 2024 at cost of $10,000.00.
Issuance of Invasive Species Prevention Program Funds to the Soil & Water Conservation District. Auditor /Treasurer
Diane Arnold, County Auditor/Treasurer
Approved to issue AIS received funds received on July 20th, to the Soil & Water Conservation District for the Invasive Species Prevention Program in the amount of $35,799.
HHS 2nd Quarter Donations. Health & Human Services
Amanda Larson, HHS Director
Approved and accepted the 2nd Quarter donations received by the Health and Human Services (HHS) Department in the amount of $2,000.00.
July 21, 2023 HHS IFS Admin Warrants. Health & Human Services
Amanda Larson, HHS Director
Approved HHS IFS Admin Warrants
July 21, 2023 HHS IFS Admin Warrants $39,799.95
Alternate for Haven Township to Sherburne County Planning Advisory Commission. Planning & Zoning
Lynn Waytashek, Planning & Zoning Administrator
Approved the appointment of Mark Knowles as Haven Township Alternate to the Planning Advisory Commission from August 17, 2023 - December 31, 2025.
Big Elk Lake Park De-Construction Project; Use of Ash Revenues for Tribal Monitoring. Planning & Zoning
Dave Lucas, Solid Waste Administrator
Approved use of Ash Revenues (Department 394) in the amount of $149,357.36 for Tribal monitoring during the deconstruction of buildings project at Big Elk Lake Park. The project is anticipated to occur August 17, 2023 through November 15, 2023.
County Submission of 2024 Low Income Grant Application. Planning & Zoning
Zach Guttormson
Approved the Planning and Zoning Department’s application to the Minnesota Pollution Control Agency for the 2024 Low Income Subsurface Sewage Treatment System (SSTS) grant in the amount of $40,000.
Planning & Zoning Dept to Submit a Response to the City of Princeton’s RFP for Building Official and Inspection Services. Planning & Zoning
Lynn Waytashek, Planning & Zoning Administrator
Approved the Planning & Zoning Department to submit a proposal in response to the City of Princeton’s RFP for Building Official and Inspection Services.
Lowest Responsive Bidder for County Road 43 Reconstruction, SP 071-596-009. Public Works
Andrew Witter, Public Works Department Head
Approved the lowest responsive bidder, Douglas-Kerr Underground, LLC. with a bid of $4,777,566.04, for the reconstruction of CR 43 from Hwy 10 to the Elk River Bridge starting in 2023, contingent upon approval of the Contractor’s DBE goal from MnDOT’s Office of Civil Rights; Project No. SP 071-596-009. Project construction dates will be contracted from August 21, 2023 through September 30, 2024.
County Engineer Attendance at the 2023 Transportation Alliance Conference, September 18-22, 2023. Public Works
Andrew Witter, Public Works Department Head
Approved the County Engineer to attend the 2023 Transportation Alliance Conference September 18-22, 2023.
Estimated cost to be $1,925.00.
Resolution No. 080123-AD-3095 in Support of a 2023 MPDG (INFRA and Rural) Grant Application for the TH 169 and CSAH 4 Interchange Project. Public Works
Andrew Witter, Public Works Department Head
Approved Resolution No. 080123-AD-3095 in support of a 2023 MPDG (INFRA and Rural) Grant Application for the TH 169 and CSAH 4 Interchange Project. (On file.)
Addition of a Patrol Deputy Position to the Sheriff’s Office Staffing Complement. Sheriff
Joel Brott, County Sheriff
Approved adding a Patrol Deputy (pay grade 13) position to the Sheriff’s Office staffing complement.
2022 Emergency Management Performance Grant (EMPG) Agreement. Sheriff
Joel Brott, County Sheriff
Approved the acceptance of the 2022 Emergency Management Performance Grant (EMPG) agreement in the amount of $50,388.00, with the required annual matching grant available from the approved Emergency Management budget. (On file.)
Out-of-State Travel for Six Sheriff/Jail Employees to Attend ProPhoenix Advanced Training. Sheriff
Joel Brott, County Sheriff
Approved the out-of-state travel for six Sheriff/Jail employees to attend the ProPhoenix Advanced Training in Wisconsin Dells, WI, from September 25-28, 2023. The cost of the training is $795.00 per person plus necessary travel expenses.
Announcements
Chair Commissioner Fobbe requested a Moment of Silence in honor of Administrator Bruce Messelt’s daughter who recently passed. The Chair also announced Assistant County Administrator Dan Weber would be the point person during Mr. Messelt’s absence.
Mr. Weber requested a Special County Board Meeting be held on August 22, 2023 at 9:30am to discuss the Comprehensive Land Use Plan. Weber also announced that artwork is now on display at the Government Center featuring Options clientele.
Regular Agenda
Update from the Retired Seniors Volunteer Program (RSVP). Administration
Jennifer Wucherer, RSVP Program Director
RSVP Program Coordinator Jennifer Wucherer and Sherburne County RSVP Coordinator Carole McNaughton-Commers presented the County Board with a 2023 RSVP program update.
Source Separated Organics Request For Proposals. Planning & Zoning
Dave Lucas, Solid Waste Administrator
Danielowski/Felber were unanimous to authorize County staff to solicit Request for Proposals to conduct a Feasibility Study for a Source Separated Organics recycling program.
Adopting “The Nature of Sherburne” A Comprehensive Park & Trail System Plan. Public Works
Gina Hugo, Park Coordinator
Danielowski/Felber were unanimous to approve adopting “The Nature of Sherburne” to guide the growth and development of the County’s Park & Trail System over the next 20 years. (On file.)
American Rescue Plan Act (ARPA) Update and Recommended Approvals and Expenditures. Administration
Dan Weber, Assistant County Administrator
Approved ARPA related project expenditures:
Hulse/Felber were unanimous to approve the following expenses, less than $50,000.00 totaling $11,000.00.:
$5,000 Milwrap Training Costs (one-time)
$6,000 Credit Card Readers (one-time)
Approved the following expenses greater than $50,000.00 totaling $296,500.00.:
Danielowski/Gray were unanimous to approve funds in the amount of $221,500 for Island Park improvements. (One-time project.)
Gray/Danielowski were unanimous to approve funds in the amount of $75,000 for jail overtime costs. (Salary reimbursement.)
Resolution No. 080123-AD-3096 Related to County Wheelage Tax. Public Works
Andrew Witter, Public Works Department Head
Danielowski/Felber were unanimous to approve Resolution 080123-AD-3096 related to County Wheelage Tax for Transportation. (On file.)
Commissioner Correspondence, Committee Reports, Upcoming Meetings, Future Agenda Items
Commissioner Gray - Employee Evaluation, Community Corrections Picnic, Big Elk Lake Park Meeting, NACo Conference where many meetings and sessions were attended
Commissioner Felber - NACo Conference where many meetings and sessions were attended, Investiture Ceremony for Katrese Ringham
Commissioner Fobbe - Faith Community Outreach, Community Corrections Picnic, NACo Conference where many meetings and sessions were attended, Investiture Ceremony for Katrese Ringham, River Heights Ribbon Cutting, Extended congratulations to Commissioner Danielowski for her recent graduation from the NACo Leadership Academy
Commissioner Danielowski - Community Corrections Picnic, Economic Development Authority (EDA), River Heights Apartment Grand Opening, Department Head meeting, School Administration Staff meeting, Mississippi 1 Watershed 1 Plan, Big Lake Township meeting, Big Lake Council meeting, Investiture Ceremony for Katrese Ringham, Graduated from the NACo Leadership Academy, Appointment NACo Economic Development Committee, Requested a Workshop be held regarding NACo activities.
Commissioner Hulse - EDA, Department Head Meeting, NACo Conference where many meetings and sessions were attended, Mississippi 1 Watershed 1 Plan, Investiture Ceremony for Katrese Ringham, Reminded the Board that Night to Unite will be happening this evening, Met with Andrew Witter regarding safety protocols for county corridors
Recess Regular Meeting, Break
Reconvene, Open Closed Session
Closed Session for Review and Discussion of Union/Labor Negotiations and Strategies (M.S. 13D.03).
Human Resources
Tammy Bigelow, HR Director
The Board entered into closure of the meeting for discussion of union/labor negotiations and strategies, pursuant to Minnesota Statutes 13D.03.
Close Closed Session, Break
Reconvene, Open Workshop Meeting
Close Workshop, Adjourn Regular Meeting
Commissioner Warrants – Court Order
7/11/23 56,366.25 General Revenue Fund
313,916.00Taxes & Penalties Fund
370,282.25Total
Manual Warrants BMO Harros Pcard
7/14/23 37,534.26 General Revenue Fund
5,161.70Public Works Fund
283.70Human Service Fund
805.35Solid Waste Fund
2,287.10Jail Commissary Fund
4,487.97Justice Center
Enterprise Fund
50,560.08Total
Commissioner Warrants
7/14/23 265,913.63 General Revenue Fund
5,685.89Public Works Fund
12,912.67Human Service Fund
779.62Law Library Fund
168.12Solid Waste Fund
1,625.00Jail Commissary Fund
317.42Sherco Regional
Rail Authority
63,225.44Justice Center
Enterprise Fund
6,985.62Agency Collections
13,027.37Taxes & Penalties Fund
17,530.06Payroll Fiduciary Fund
388,170.84Total
Commissioner Warrants
7/14/23 2,178.00 General Revenue Fund
660.00Human Service Fund
13,755.00Agency Collections
16,593.00Total
Commissioner Warrants
7/21/23 38,382.54 Human Service Fund
1,417.41Agency Collections
39,799.95Total
Commissioner Warrants
7/21/23 682,642.80 General Revenue Fund
713,484.67Public Works Fund
33,721.23County Ditch Fund
2,638.07Law Library Fund
57,424.48Solid Waste Fund
102,111.03Jail Commissary Fund
184,815.34Justice Center
Enterprise Fund
6,666.10Agency Collections
15,881.60Taxes & Penalties Fund
246,804.44Towns & Cities
Collections
2,046,189.76Total
Manual Warrants
7/21/23 2,098.00 General Revenue Fund
13,738.08Agency Collections
15,836.08Total
Warrants
7/23/23 23,437.37 Central Mn Jobs
& Training
4,500.00Intrado Interactive
Services Corp
330.00KSM Enterprises Inc
528.00Lexis Nexis
998.02Office Of MN.IT
Services
335.00Prairie Island Indian Comm Tribal Cout
885.00S & T Machining
1,205.00Seven County
Process Servers, LLC
4,674.74Sherburne County
Auditor Treasurer
629.28The Bridge World
Language Ctr Inc
4,052.1335 Payments less
than 300
41,574.54Total
/s/ Lisa A. Fobbe, Board Chairperson
Dan Weber, Asst. County Administrator
(Published in the Patriot 08/19/23.)
