Sherburne County Board of Commissioners
November 7, 2023 - County Board Meeting Minutes
Call to Order
1. 9:00am Call to Order
The Sherburne County Board of Commissioners convened in regular session on November 7,
2023, at the Sherburne County Government Center in the City of Elk River, MN. Call to order by the Chair was at 9:00am.
1 Moment of Silence and Pledge of Allegiance
2 Approval of Regular Meeting Proposed Agenda
Danielowski/Felber were unanimous to approve the agenda as amended with the change made to Consent Agenda item 3.15 regarding the donation of $50,000 being removed as it had been approved by the Board at a previous County Board Meeting.
2. 9:03am Open Forum
Kari Watkins and Brett Collier spoke. An online submission form from Kathryn Stanek.
3. 9:09am Consent Agenda
Felber/Gray were unanimous to approve the Consent Agenda as amended.
1 County Board Meeting Minutes: October 17, 2023. Administration
Keisha Broderick, Executive Assistant
Approved the County Board Meeting Minutes: October 17, 2023.
2 County Workshop Meeting Minutes: October 17, 2023.
Administration
Keisha Broderick, Executive Assistant
Approved County Workshop Meeting Minutes: October 17, 2023.
3 2024 Meal Reimbursement Rates. Administration
Dan Weber, Assistant County Administrator
Approved Resolution No.110723-AD-3105 establishing the 2024 Meal Reimbursement Rate. (On file.)
4 2024 Mileage Reimbursement Rate. Administration
Dan Weber, Assistant County Administrator
Approved Resolution No. 110723-AD-3106 setting the amount authorized for mileage reimbursement for 2024, at the current rate promulgated by the IRS. (On file.)
5 Gambling Premises Permit for the Minnesota Trapshooting Association. Administration
Keisha Broderick, Executive Assistant
Approved a gambling permit for the Minnesota Trapshooting Association to be utilized on September 7, 2024 at Del-Ton Shooting Park located at 3322 123th St. SE, St. Cloud, Mn 56304 in Haven Township.
6 Transfer from the General Fund Balance to the Workers Compensation Self Insurance Account.
Administration
Dan Weber, Assistant County Administrator, Diane Arnold, County Auditor/Treasurer
Approved the transfer of $107,600 in General Fund Reserves to support additional Workers Compensation Self Insurance Costs.
7 Out of State Travel: National District Attorneys Association.
Attorney
Kathleen Heaney, County Attorney
Approved out of state travel for the County Attorney to attend the National District Attorney’s Association meeting in Washington DC from January 27 to 30, 2024 with an estimated cost of $1300.00.
8 2023-2024 New Tobacco License for Zimmerman Smoke Shop LLC. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved a 2023-2024 New Tobacco License application for Zimmerman Smoke Shop LLC, pending City of Zimmerman’s approval, and authorized the Auditor/Treasurer to execute said license. (On file.)
9 Commissioner & Manual Warrants for October 13th, 20th, 25th, and 27th, 2023. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved Commissioner & Manual Warrants for October 13th, 20th, 25th, and 27th, 2023 as follows.
October 13 2023, Commissioner Warrants $1,925,747.24
October 13 2023, Manual Warrants $13,655.50
October 20 2023, Commissioner Warrants $2,741,971.97
October 20 2023, Manual Warrants $349,327.31
October 25 2023, Commissioner Warrants-50%
Est School Dist Payout P2 $1,238,849.50
October 27 2023, Commissioner Warrants$1,586,840.51
October 27 2023, Commissioner Warrants-2 $13,212.00
October 27 2023, Manual Warrants 14,795,367.86
10 Audit Engagement Software with Wolters Kluwer for Preparation of the Annual Comprehensive Financial Report (ACFR).
Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved the purchase of Audit Engagement Software with Wolters Kluwer for preparation of the Annual Comprehensive Financial Report (ACFR), as presented with an estimated cost of $14,808.60.
11 Community Corrections Electronic Monitoring Contract Extension. Community Corrections
Corey Mabis-Rowe, Director of Community Corrections
Approved a contract extension with Minnesota Monitoring to provide electronic monitoring equipment and services for court-ordered juvenile and adult offenders. New term end date with the extension is December 31, 2025. (On file.)
12 2024 Annual Women, Infants and Children (WIC) Grant Funding Award. Health & Human Services
Nicole Ruhoff, CHS Administrator
Accepted the 2024 WIC Grant Funding Award in the amount of $416,660, as determined by the $20.00 per participant per month with a grant period of January 1, 2022 through December 31, 2026.
13 2024 Local Public Health Grant Award from the Minnesota Department of Health. Health & Human Services
Nicole Ruhoff, CHS Administrator
Accepted the 2024 Local Public Health Grant Award from the Minnesota Department of Health. Local Public Health Grant agreement period is 1/1/2020 to 12/31/2024 in the amount of $241,088.00.
14 Grant Contract from the MN Department of Human Services for Child and Teen Checkups. Health & Human Services
Nicole Ruhoff, CHS Administrator
Approved the Child and Teen Checkups Grant Contract from the MN Department of Human Services for the period of 1/1/2024-12/31/2026 in the amount of $148,453 for the 2024 budget period.
15 3rd Quarter Donations Received by the Health & Human Services Department. Health & Human Services
Amanda Larson, HHS Director
Approved and accepted 3rd quarter donations received by the Health and Human Services (HHS) Department in the amount of $604.96.
16 October 20, 2023 HHS IFS Admin Warrants.
Health & Human Services
Amanda Larson, HHS Director
Approved October 20, 2023 HHS IFS Admin Warrants as follows.
October 20, 2023 HHS IFS Admin Warrants $106,818.28
17 October 31st, 2023, HHS OBO Warrants.
Health & Human Services
Amanda Larson, HHS Director
Approved October 31st, 2023, HHS OBO Warrants are as follows.
October31, 2023 HHS OBO Warrants $5,373.52
18 Proposed Change to the Employee Well@Work Clinic Office Visit Cost. Human Resources
Tammy Bigelow, HR Director
Approved the proposed change to the Office Visit Cost at the Well@Work Clinic for employees on a medical plan with an HSA, from the $110 pricing option to the $50 pricing option, effective January 1st, 2024.
19 Cellphone Reimbursement Amount for 2024.
Information Technology
Brian Kamman, IT Director
Approved the continuation of reimbursement for use of personal cellphones for approved countryrelated businesses at up to $30 per month.
20 Minor Modifications to the County’s Solid Waste License for Vonco II. Planning & Zoning
Dave Lucas, Solid Waste Administrator
Approve minor modifications to the County’s Solid Waste License for Vonco II. (On file.)
21 Establishment of a Parks and Trail Advisory Committee.
Public Works
Gina Hugo, Park Coordinator
Approved the establishment of a Parks and Trails Advisory Committee and authorized staff to advertise for Committee Member applications.
22 Final Payment for 2023 Pavement Markings (CP 71-PM-023). Public Works
Andrew Witter, Public Works Department Head
Approved and authorized final contract payment with Sir Lines-A-Lot, LLC for project # CP 71-PM-023 for 2023 Pavement Markings in the amount of $29,394.35.
23 Donation to the Sheriff’s Office from Dahlheimer Beverage, Bill’s Superette, and Black Rifle Coffee.
Sheriff
Joel Brott, County Sheriff
Approved the acceptance of a $804.00 donation to the Sheriff’s Office from Dahlheimer Beverage, Bill’s Superette, and Black Rifle Coffee.
24 Supplementing Workers Compensation for a Sheriff’s Office Employee Injured on Duty. Sheriff
Joel Brott, County Sheriff
Approved supplementing Workers’ Compensation Payments for a Sheriff’s Office employee seriously injured on duty, for up to an additional sixty (60) days, as recommended by the County Sheriff and allowed under State Statute and the applicable labor agreement.
4. 9:10am Announcements
9:10am 1 Administrator Updates and Announcements . Administration
Bruce Messelt, County Administrator
County Administrator Bruce Messelt informed and reminded the Board of the following:
- Housing Summit is Wednesday, November 8th at the Government Center in Maple.
- Economic Development Coordinator Jessica Barthel was announced PACE Setter Volunteer of the year through the Elk River Chamber of Commerce.
- A petition was received for Big Eagle Lake to become a Lake Improvement District. A public hearing is scheduled to be set for the December 7th County Board Meeting.
- Big Elk Lake Park received the Legacy Award from Minnesota Lakes & Trails.
- The Government Center is lit up with green lights in honor of Operation Green Light.
- Received a request from the City of St. Cloud to reconvene the Regional Homelessness Task Force.
Commissioner Lisa Fobbe announced there will be a meeting with the Commissioner of Transportation regarding the 169 Overpass Project, the meeting will take place on Thursday with the Senate Bonding Committee. Chair Fobbe also shared that there will be a Futures gathering at Camp Ripley for their statewide gathering that will be honor veterans.
5. 9:15am Regular Agenda
9:15am 1 Proclamation November 6-12, 2023 as Operation Green Light for Veterans Week. Veteran’s Services
Bruce Price, Veterans Services Department Head
Veteran Services Officer Bruce price introduced the new Assistant Veteran Service Officer Josh Weimann, who then read the proclamation to the Board. Hulse/Danielowski were unanimous to approve, by Proclamation, the designation of November 6-12, 2023 as Operation Green Light for Veterans Week. (On file.)
9:20am 2 Proclamation of November as Adoption Month. Health & Human Services
Kelly Schmidt , Social Services Supervisor
Gray/Felber were unanimous to approve the Proclamation of November as Adoption Month. (On file.)
Social Services Supervisor Kelly Schmidt read the proclamation to the Board. Social Services Manager Meg Carriveau and Kelly Schmidt also read an additional statement regarding adoption within Sherburne County.
9:27am 3 Xcel MN Energy Connection Update. Administration
Randy Fordice, Xcel Energy Manager and Mark Osondorf, Community Relation manager
Received an update on the MN Energy Connection project, presented by representatives from Xcel Energy.
9:49am 4 Planning & Zoning Hiring of a Seasonal Partime Employee. Planning & Zoning
Dave Lucas, Solid Waste Administrator, Gabrielle Holman, Environmental Specialist, Addison Otto, Planner
Felber/Danielowski were unanimous to approve County staff to advertise and hire a seasonal part-time employee in the Planning & Zoning Department to complete the tasks and initiatives started by staff from the GreenCorps.
9:54am 5 Sherburne County Comprehensive Land Use Plan.
Planning & Zoning
Lynn Waytashek, Planning & Zoning Administrator
Danielowski/Gray to approve with a 4-1 vote the Adoption of the Sherburne County Comprehensive Land Use Plan and rescission of the 2010-2030 Comprehensive Land Use Plan as amended with changes made to the clerical error on page 30 and wordsmithing to be done regarding land acknowledgment and the word graffiti. (On file.)
10:13am 6 Naming of the New County Park on Big Elk Lake as: Two Inlets at Bdé Heḣáka - Omashkooz
Zaaga’igaans Regional Park. Public Works
Gina Hugo, Park Coordinator
Felber/Gray were unanimous to approve the naming of Sherburne County’s newest Park on Big Elk Lake as: Two Inlets at Bdé Heḣáka - Omashkooz Zaaga’igaans Regional Park.
6. 10:20am Commissioner Correspondence, Committee Reports, Upcoming Meetings, Future Agenda Items
Commissioner Danielowski - NACo Central Region Meeting, Strategic Planning Pillar 2, Options Board Meeting, Interfaith Community Outreach Meeting, Substance Use Prevention Coalition , Big Lake Township Board Meeting, Central Mississippi River Partnership, Tri-County Solid Waste meeting, Recognition of Medical Manufacturing Week Tour, Big Lake Chamber Meeting, Minnesota Central Council on Aging meeting, Big Lake Chamber Ambassador meeting, Big Lake Substance Use Prevention Coalition meeting,
Commissioner Hulse - Economic Development Authority, Mississippi 1 Watershed 1 Plan
Commissioner Gray - Big Elk Lake Park meeting, NACo Rural & Agriculture meeting, Interfaith Community Outreach Meeting, Northland Reliability Project meeting, Strategic Planning Pillar 1 & Pillar 3 meetings
Commissioner Felber - NACo Central Regional Meeting, I/We presentation via Central Minnesota Jobs & Training Services, NACo Rural Action Committee, Orrock Township Meeting, Central Mississippi River Partnership , Tri-County Solid Waste meeting, Executive Steering Committee Meeting, Violent Offender Task Force Meeting, NACo Justice & Public Safety Steering Committee,
Commissioner Fobbe - NACo Health Policy Steering Committee meeting, Big Elk Lake Park meeting, Tri-Cap, Tri-Cap Finance, Tri-Cap Board, Action Caucus, Sherburne Multi-disciplinary Team, Livonia Township Meeting, Interfaith Community Outreach Meeting, NACo Health & Counties meeting, Executive Steering Committee, Strategic Planning Pillar 3, Legislation Preparation, Great River Regional Library meeting, ISD 728 Community Partners meeting, NACo Behavioral Task Subcommittee
7. 10:35am Recess Regular Meeting, Break
8. 10:51am Reconvene, Open Closed Session
10:51am 1 Sherburne County Jail - Security Discussion. Sheriff
Joel Brott, County Sheriff
Entered into Closed Session pursuant to Minnesota Statute 13D.05, Subd (3a) Discuss Sherburne County Jail Security Issues and Considerations.
9. 12:07pm Close Closed Session, Break
10. 12:12pm Reconvene, Open Workshop Meeting
11. 12:29pm Close Workshop Meeting, Adjourn Regular Meeting
Commissioner Warrants
10/13/23 643,249.11 General Revenue Fund
1,174,526.32Public Works Fund
2,552.82Human Service Fund
891.31Law Library Fund
36,038.97Solid Waste Fund
30,225.64 Jail Commissary Fund
12,702.20Justice Center
Enterprise Fund
25,560.87Agency Collections
1,925,747.24Total
Manual Warrants
10/13/23 64.00 Human Service Fund
13,591.50Agency Collections
13,655.50Total
Commissioner Warrants
10/20/23 421,456.98 General Revenue Fund
1,245,475.31Public Works Fund
5,797.17Human Service Fund
5,622.96Law Library Fund
27,038.83Solid Waste Fund
121,839.19Jail Commissary Fund
427.90Sherco Regional
Rail Authority
91,984.12Justice Center
Enterprise Fund
27,775.23Agency Collections
794,554.28Payroll Fiduciary Fund
2,741,971.97Total
Manual Warrants
10/20/23 10,000.00 Acorn Housing Services
2,353.20Becker Public
Schools ISD #726
7,500.00Central MN Community Empowerment Org
535.70Children’s Dental
Services
2,650.00Community Aid
Elk River (CAER)
20,000.00Culture Brokers LLC
1,114.40Databank IMX LLC
457.53Foster/Jenny
1,015.19Graves-Petron/Trisha
458.96Hendrickson/Miles
432.96Hermanson/Kristie L
461.84Hindi/Karey A
857.67Hines/Nathaniel
402.17Hutson/Lauren
653.33Irwin/Lori
8,948.59ISD 728
332.10Krotzer/Leah
588.85LaCount/Carlie
320.45Lees/Mark F
432.12Lhotka/Katherine M
426.41Lira/Kaylie
3,285.33Lutheran Social Service Of Minnesota
7,317.07Main Street Family
Services
483.96Miller/Alison J
533.83Money/Alynn
432.74Nellis/Michelle
432.96Neubert/Kimberly
834.00Passing the Bread
588.85Pearson/Jacob
451.83Putnam/Tara
1,259.08Real Time Translations, Inc
335.00Seven County Process Servers, LLC
5,016.00Sherburne Co Sheriff
3,240.20Sherburne County
Auditor Treasurer
632.53Sunnarborg/Jamie
1,198.30The Bridge World
Language Ctr Inc
1,400.00The Wave
1,366.62Treas City Of Big Lake
7,500.00Tri-Cap
6,000.00USPS-POC
432.96Willard/Amy
4,135.5539 Payments less
than 300
106,818.28Total
Warrants
10/20/23 105,702.43 Human Service Fund
1,115.85Agency Collections
106,818.28Total
Commissioner Warrants 50% Est School Dist Payout Pt 2
10/25/23 1,238,849.50 School Districts
Collections
1,238,849.50Total
Commissioner Warrants
10/27/23 410,378.01 General Revenue Fund
721,440.44Public Works Fund
1,090.10Law Library Fund
21,285.06Solid Waste Fund
6,724.22Jail Commissary Fund
233.99Sherco Regional Rail
Authority
239,593.72Center Enterprise Fund
2,974.50Agency Collections
46,767.00Taxes & Penalties Fund
73,675.38Towns & Cities
Collections
62,678.09Payroll Fiduciary Fund
1,586,840.51Total
Commissioner Warrants (2)
10/27/23 13,212.00 Taxes & Penalties Fund
13,212.00Total
Manual Warrants
10/27/23 13,143.50 Agency Collections
1,411,299.79Taxes & Penalties Fund
13,370,924.57School Districts
Collections
14,795,367.86Total
HHS OBO Warrants
10/31/23 2,139.71 OBO Amazon
1,018.00OBO Autism Products
345.85OBO McKesson
Medical-Surgical
Govt Solut
1,395.36OBO Pier B Resort
472.59OBO Walmart
2.016 Payments less than 300
5,373.52Total
Lisa A. Fobbe, Board Chairperson
Bruce Messelt, County Administrator
(Published in the Patriot: 11/25/23.)
