Sherburne County Board of Commissioners
June 20, 2023 - County Board Meeting Minutes
Call to Order
The Sherburne County Board of Commissioners convened in regular session on June 20, 2023, at the Sherburne County Government Center in the City of Elk River, MN. Call to order by the Chair was at 9:00am.
Moment of Silence and Pledge of Allegiance
Approval of Regular Meeting Proposed Agenda
Gray/Felber were unanimous to approve the agenda as amended, moving Open Forum to Item No. 2 and the Consent Agenda as Item No. 3.
Open Forum
No one was present.
Consent Agenda
Danielowski/Felber were unanimous to approve the Consent Agenda as presented.
Approved County Board Meeting Minutes: June 6, 2023.
Approved County Board Workshop Meeting Minutes: June 6, 2023.
Farm Friends Barn Site Plan Changes. Administration
Jean Johnson, Dan Weber, Assistant County Administrator
Approved amending the current Farm Friend Barn lease to include the proposed site plan improvements. (On file.)
Participation in the National Center for Public Lands Counties.
Administration
Bruce Messelt, County Administrator
Approved Participation in the National Center for Public Lands Counties in the amount of $1,000, as part of AMC’s support for said effort, and authorized the County Board Chair and Administrator to effect said participation.
Update to the Use of County Provided Vehicles Policy. Administration
Dan Weber, Assistant County Administrator, Diane Arnold, County Auditor/Treasurer
Approved changes and updates to the Use of County Vehicles Policy. (On file.)
Westlaw Three Year Contract. Attorney
Kathleen Heaney, County Attorney
Approved the Westlaw contract for three years at a cost of $1672.5 per month with a 3% increase per year and a start date of September 2023; and authorized the County Attorney to sign. (On file.)
2023-2024 Tobacco License Renewal. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approved 2023-2024 Tobacco License applications for 11 establishments with completed applications, approved 4 establishments contingent on approval from their local boards; and authorized the Auditor/Treasurer’s signature on the licenses.
Completed Applications:
City of Zimmerman: Frontier Liquor, Holiday Stationstores # 239, Z Market, P&A Liquor, Speedway #4535, Uptown Off-Sale, Casey’s
General Store # 3445, Dollar General Store # 19543, Zimmerman Tobacco.
Orrock Township: Sand Dunes Food and Fuel LLC,
Sand Dune Spirits
Incomplete Applications:
Baldwin Township: Ridgeway Bay Resort
Becker Township: Holiday Stationstore #598
Palmer Township: Briggs Lake General Store
Santiago Township: Santiago Country Store
Commissioner and Manual Warrants. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Approve Commissioner and Manual Warrants as follows:
May 31 2023, Manual Warrants $3,592.86
June 2 2023, Commissioner Warrants $643,983.35
June 2 2023, Manual Warrants $3,838.75
June 6 2023, Commissioner Warrants P1 Estimated 50% School District Payout #2 $1,523,352.23
June 9 2023, Commissioner Warrants $546,086.07
June 9 2023, Manual Warrants $17,369,251.81
June 9 2023, Manual Warrants BMO Harris Pcard May $73,598.66
Public Hearing Request Required for On Sale With Sunday Liquor License Application. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Authorized to set a hearing for July 18th, 2023, and for the Auditor/ Treasurer to publish notice of such in the June 23rd, 2023 Patriot News for said public hearing on the issuance of an On-Sale with Sunday Liquor License Application for Getaway Bar (formally known as KJ’s Refuge Bar & Grill).
Submittal of the County’s 2022 Annual Comprehensive Financial Report and Award Application to the GFOA
(Government Finance Officers Association). Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Authorized the Auditor-Treasurer to submit to the GFOA (Government Finance Officers Association) the 2022 Annual Comprehensive Financial Report and Award Application.
TANF (Temporary Assistance for Needy Families) Grant from the Minnesota Department of Health in the Amount of $249,372. Health & Human Services
Nicole Ruhoff, CHS Administrator
Accepted the TANF (Temporary Assistance for Needy Families) grant from the Minnesota Department of Health in the amount of $249,372 to perform duties related to family home visiting for families at or below 200% of the federal poverty guidelines and who are at risk, including but not limited to child abuse, child neglect or juvenile delinquency.
June 1, 2023 HHS OBO Warrants. Health & Human Services
Amanda Larson, HHS Director
Considered and approved warrants as follows:
June 1, 2023 HHS OBO Warrants $11,495.60
June 9, 2023 HHS/ADMIN Warrants. Health & Human Services
Amanda Larson, HHS Director
Approved June 9, 2023 HHS/ADMIN Warrants.
June 9, 2023 HHS/Admin Warrants $106,047.21
Contract With the Minnesota Pollution Control Agency for the Replacing Failing Septic Systems to Protect Groundwater Grant.
Planning & Zoning
Zach Guttormson
Approved and accepted a one-time grant award of $155,000 from the MPCA to provide funding for low income residential septic system replacement; and authorized the Assistant County Zoning Administrator to sign the grant agreement. The grant term ends in June of 2025. This funding source can be utilized with the existing low-income septic grant program to provide a maximum funding amount up to $11,000. (On file.)
Lowest Responsive Bidder for 2023 HSIP Edgeline Striping, SP 071-070-046. Public Works
Andrew Witter, Public Works Department Head
Approved the Lowest Responsive Bidder, Century Fence Company with a bid of $347,057.50, for the 2023 HSIP Edgeline Striping on various county roads in 2023; contingent upon approval of the Contractor’s DBE goal from MnDOTs Office of Civil Rights (Project No. SP 071-070-046). Project construction dates will be contracted July 10, 2023 through August 25, 2023.
Lowest Responsive Bidder for 97th Street Reconstruction, SAP 71-592-001, SAP 71-592-002, SAP 71-594-002.
Public Works
Andrew Witter, Public Works Department Head
Approved the Lowest Responsive Bidder, Knife River Corporation-North Central with a bid of $2,828,480.74, for the reconstruction of 97th Street from Hwy 10 to CSAH 23 in 2023; contingent upon approval from Becker Township and Clear Lake Township; for Project Nos. SAP 71-592-001, SAP 71-592-002, & SAP 71-594-002. Project construction dates will be contracted from July 5, 2023, through October 15, 2023.
Joint Powers Agreement with the City of Becker and Becker and Clear Lake Townships for the 97th Street Improvements. Public Works
Andrew Witter, Public Works Department Head
Approved the Joint Powers Agreement with the City of Becker and Becker and Clear Lake Townships for the 97th Street Improvements. There are no financial implications emanating from the undertaking of this recommended action. The term of this agreement shall be in effect on June 20, 2022 and shall terminate on the date that the project has been completed, grant funds have been disbursed to the County and all other obligations have been fulfilled. (On file.)
Joint Powers Agreement with the City of Big Lake and Big Lake Township for County Road 43 Improvements.
Public Works
Andrew Witter, Public Works Department Head
Approved a Joint Powers Agreement with the City of Big Lake and Big Lake Township for County Road 43 Improvements. There are no significant unbudgeted financial implications emanating from the undertaking of this recommended action. The term of this agreement shall commence on June 20, 2022 and shall terminate on the date that the project improvements have been completed and all other obligations have been fulfilled.
Out-of-State Travel Request for Four Sheriff/Jail Employees to Attend the American Correctional Association Conference. Sheriff
Andrew Witter, Public Works Department Head
Approved the out-of-state travel request for four Sheriff/Jail employees to attend the American Correctional Association Conference in Philadelphia, Pennsylvania, from August 10-13, 2023. Total costs are estimated at $5,020.00.
Announcements
Administrator Updates. Administration
Dan Weber, Assistant County Administrator
Assistant County Administrator Dan Weber reminded the Board that there will only be one meeting in July on the 18th and that it will be an evening meeting. Mr. Weber also reminded the Board that Budget Workshops will take place in July as well.
Regular Agenda
Auditor-Treasurer’s Monthly Report for May 2023. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Hulse/Danielowski were unanimous to accept the May 2023 Financial Report from the Auditor-Treasurer Diane Arnold as presented.
Host Fee Rates for Elk River Landfill for the Years 2024 through 2030. Planning & Zoning
Dave Lucas, Solid Waste Administrator
Following discussion, Danielowski/Felber were unanimous to amend the 2014-2030 Host Fee Agreement between Sherburne County and Elk River Landfill, to provide additional time for designation of host fees to be paid during the period of 2024-2030 by modifying the date for such determination from July 1, 2023, to August 1, 2023.
Employee Recognition
Celebrate Spring Employee Anniversary Recognition. Administration
Bruce Messelt, County Administrator
The County Board acknowledged staff who had a milestone anniversary from the months of January - June of 2023. The Board recessed at 9:20am for a reception in the Staff Cafe.
Regular Agenda
Legislative Session Recap From the Minnesota Inter-County Association (MICA). Administration
Matt Massman, Steve Novak, Nancy Silesky, Carli Stark
Received a Legislative Session Recap From the Minnesota Inter-County Association (MICA). Matt Massman recapped the historic surplus and session, comprehensive property tax relief, Corrections and Public Safety, and other county impacts. Steve Novak recapped transportation and transit. Nancy Silesky recapped Public Health and Human Services.
Roofing Replacement and Masonry Repair Low Bids Scheduled for Summer 2023. Maintenance
Steve Becker, Maintenance Department Head
Danielowski/Felber were unanimous to approve and accept the McDowall Roofing proposal for the sum of not to exceed $90,000 and the Cities Masonry Restoration proposal for the sum of not to exceed $76,000. Work will commence from late summer to early fall of 2023. (On file.)
2024 Budget - Departmental Strategic Priorities Discussion. Administration
Dan Weber, Assistant County Administrator, Bruce Messelt, County Administrator
Conducted a Board discussion regarding 2024 Department Strategic Budget Priorities and received and reviewed staff’s recommendations for consideration of the same.
Commissioner Correspondence, Committee Reports, Upcoming Meetings, Future Agenda Items
Commissioner Danielowski - Law Library Interviews, APO, AMC District 5 meeting, Ad Hoc Election Review, County Board of Equalization meeting, County EDA meeting, Sherburne County Road Tour, Calls with Staff and Constituents, Family Resource Center with HHS and Big Lake School District
Commissioner Hulse - HHS Tour, Elections Ad Hoc Meeting, Tech Steering, Board of Equalization, Sherburne County Road Tour , County EDA meeting, Constituent calls
Commissioner Felber - NACo Public Safety meeting, Council on Foreign Relations, Towards Zero Deaths, Sherburne County Corrections meeting, Metro Emergency Services Board
Commissioner Gray - Xcel Energy Open House on Transmission on Line Routes, Soil & Water Conservation District (SWCD) Board meeting, Equity and Inclusion meeting, AMC District 5 meeting, Technology Steering Committee, Board of Equalization, SWCD Podcast taping, Xcel Energy Stake Holder meeting, Sherburne County Road Tour, Planning & Zoning Board meeting
Commissioner Fobbe - Great River Regional Library (GRRL) Sub Committee, Tri-Cap Meeting, Central Minnesota Jobs & Training Services (CMJTS) Community and Government meeting, CMJTS Workforce Development meeting, CMJTS Joint Powers Board meeting, AMC District 5 Meeting, Board of Appeals, SWCD Podcast, Elk River Chamber/Zimmerman Business Community meeting, MICA meeting, Sherburne County Road Tour
Recess Regular Meeting, Break
Reconvene, Open Ditch Authority Meeting
Approval of Ditch Authority Agenda. Auditor / Treasurer
Mike Lindenau, County Ditch Inspector
Hulse/Felber were unanimous to approve the Ditch Authority Agenda as presented.
Ditch Drainage Technician’s Report. Auditor / Treasurer
Mike Lindenau, County Ditch Inspector
Danielowski/Gray were unanimous to accept the Ditch Drainage Technician’s Report as presented by Ditch Inspector Mike Lindenau. Mr. Lindenau highlighted both Ditch 28 and 30.
Payback to the General Fund. Auditor / Treasurer
Diane Arnold, County Auditor/Treasurer
Hulse/Felber were unanimous to approve payback to the General Fund for advances made previously to cover overdrawn County Ditch accounts for Ditches 6, 1, 13, 15, and 30. (On file.)
Close Ditch Authority Meeting, Break
Reconvene Regular Meeting, Open Workshop
Close County Workshop Meeting, Adjourn Regular Meeting
Manual Warrants
5/31/23 3,592.86 Agency Collections
3,592.86 Total
HHS OBO Warrants
6/1/23 3,048.23 OBO 4Imprint
2,224.28OBO Amazon
502.64OBO CCI Hotel Res
2,600.00OBO Holiday Station Store
300.00OBO Home Depot
646.24OBO Innovative
350.56OBO Target
1,627.35OBO Walmart
196.3013 Payments less than 300
11,495.60Total
Commissioner Warrants
6/2/23 176,246.71 General Revenue Fund
111,924.28Public Works Fund
52.11Human Service Fund
720.30County Ditch Fund
2,259.51Solid Waste Fund
46,266.11Jail Commissary Fund
279,381.50 Sherco Regional Rail Authority
16,787.89Justice Center Enterprise Fund
20.00Agency Collections10,324.94Payroll Fiduciary Fund
643,983.35Total
Manual Warrants
6/2/23 3,838.75 Agency Collections
3,838.75Total
Commissioner Warrants P1 Est 50% School District
6/6/23 1,523,352.23 School District Collections
1,523,352.23Total
Manual Warrants
6/9/23 181,240.64 General Revenue Fund
251,572.58 Public Works Fund
2,552.82Human Service Fund
19,539.31Solid Waste Fund
33,863.22Jail Commissary Fund
16,929.10Justice Center Enterprise Fund
6,427.40Agency Collections
33,961.00Taxes & Penalties Fund
546,086.07Total
Manual Warrants
6/9/23 2,139.00 General Revenue Fund
9,093.50Agency Collections
1,975,544.00Taxes & Penalties Fund
15,382,475.31School Districts Collections
17,369,251.81Total
Manual Warrants – BMO Harris Card
6/9/23 68,936.55 General Revenue Fund
1,158.54Public Works Fund
227.58Human Service Fund
128.57Solid Waste Fund
1,258.29Jail Commissary Fund
1,889.13Justice Center Enterprise Fund
73,598.66Total
Commissioner Warrants
6/9/23 101,133.10 Human Service Fund
4,914.11Agency Collections
106,047.21Total
Com Warrants
6/9/23 441.46 Airport Taxi Inc
29,033.76Avivo
577.06Byrnes/Anna J
419.86Carlson/Barbara
680.00Central MN Mental Health Center
767.24Children’s Dental Services
3,500.00Community Giving
375.00DNA Diagnostics Center
1,629.00Hennepin County
2,977.12Influencer Hotspot
450.00Institute for Community Alliances
3,330.00Kanabec County Community Health
588.64Lees/Mark F
1,052.50Lexis Nexis
5,071.72Mn Dept Of Human Services - SWIFT
1,920.96Mn Dept Of Human Services-
SWIFT
429.06O’Brien/Beth
800.61Office Of MNIT Services324.69Ouko/Natasha A
487.50Promise Neighborhood of
Central MN
1,426.11Quadient Leasing USA, Inc740.32Real Time Translations, Inc900.00Seven County Process
Servers, LLC
31,583.00Sherburne Co Childrens
Mental Health Col4,246.00Sherburne Co Sheriff6,597.00Sherburne County
Auditor Treasurer464.73Stock/Benjamin385.14Stoy/Suzanne639.28Welgraven/Chelsie
4,209.4537 Payments less than 300106,047.21Total
Lisa A. Fobbe, Board Chairperson Bruce Messelt, Administrator
(Published in the Patriot 07/22/23.)
